Phillips Academy seeks an Administrative Assistant to the World Language Division handling administrative duties, organizing events, managing book orders, and arranging classroom supplies. We are looking for someone detail-oriented and proactive with an aptitude for teamwork. This is an academic year, part time, 30 hour benefitted position.

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:

• Provide daily administrative support to the Division Head.
• Manage the Division Head’s calendar, coordinating meetings and appointments.
• Oversee book orders for all language classes in conjunction with relevant departments.
• Lead the coordination and execution of divisional events, including development days and end-of-year celebrations.
• Handle office supplies inventory, ensuring restocking and maintenance of essential items.
• Support teachers in the preparation and submission of expense reports.
• Create classroom schedules and ensure proper display of classroom nameplates.
• Collect and organize syllabi from teachers at the start of each term.

REQUIRED SKILLS:

• Strong organizational and multitasking capabilities.
• Excellent communication and interpersonal skills.
• Detail-oriented approach with an ability to work independently.
• Ability to collaborate effectively with different departments and staff levels.
• Proficiency in using computer software for scheduling, document creation, and data management.

MINIMUM JOB QUALIFICATIONS:

• Prior experience in an administrative role, preferably within an educational setting.
• Proficiency in Microsoft Office Suite scheduling tools.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. WE value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law.