The Executive Assistant/Sales Admin will support the Vice President of Sales onsite in the Fremont office. The ideal candidate is a freethinking and quick individual who takes initiative and enjoys working in a results-driven entrepreneurial and global environment. This candidate must exercise excellent judgment in a variety of high-stakes situations, anticipating needs and being proactive while also balancing multiple priorities and managing expectations. The candidate must have strong written and verbal communication, administrative and organizational skills.

The Executive Assistant should have the ability to work independently on projects from conception to completion, work with poise under pressure and handle a wide variety of activities and confidential matters with discretion.

Communication/Coordination

• Develop a strong partnership with and understanding of the work of the VP of Sales and be an engaged and supportive member of the team
• Provide a bridge for smooth communication and coordination between the VP of Sales’ office, direct reports, and prospective and current clients
• Display a high degree of discretion with sophisticated ability to recognize and handle sensitive and highly confidential information in an appropriate and compliant manner.

Schedule/Calendar Management/Travel

• Arrange meetings and other contacts (external and internal) between clients, Zerova’s leadership and Zerova’s team members.
• Provide meeting logistics support including coordinating conference calls and Microsoft Team’s meetings, catering services, and other reservations as needed.
• Coordinate business travel arrangements, including booking of accommodation, flights, car services, etc.
• Handle time and expense reporting, and process reimbursements

Project/Engagement/Client Support

• Support the Sales Department and Marketing in various project related tasks including research, compilation and production of expert reports.
• Support the Sales Department in various client interactions including set up of new matters, client/partner correspondence and meetings plus billing and collection.

Qualifications:

• Education: Bachelor's degree required
• Experience: 2 years of high-level support experience is ideal, preferably with a background in Sales
• Experience with Salesforce is a plus
• Experience with Adobe Creative Suite (Photoshop, InDesign, Illustrator) a plus
• Previous experience in organizations with global presence preferred.
• Technical savvy is key - intermediate to advanced computer skills required in MS Word, Excel, PowerPoint and Outlook.
• Advanced Excel skills preferred plus a demonstrated ability to assess, research and enjoy resolving information technology challenges.

Abilities:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including executive team, experts, staff and other external partners.
• Forward-looking thinker who demonstrates the ability to anticipate needs, proactively solve problems and combines a willingness to take initiative with sound judgement.
• Demonstrated ability to achieve goals, multi-task and prioritize activities in a rapidly changing high-stress environment and be adaptable to various competing demands.
• Meticulous attention to detail, exceptionally organized and proven time management skills.
• Resourceful team-player with the ability to self-motivate, manage and work independently.
• Demonstrated consistently positive approach along with the highest level of customer/client service and responsiveness.
• Excellent verbal skills coupled with proven ability to handle confidential information with discretion.
• Strong writing and editing skills.
• Flexibility in adjusting work schedule on occasion and willing to work overtime as needed.

Zerova Technologies USA LLC is an equal opportunity employer committed to diversity and inclusion. We encourage applications from candidates of all backgrounds and experiences.