Overview

The Accounts Receivable Clerk performs accounts receivable functions including billing, processing of invoices, collection of invoices, and record keeping.

Responsibilities

·Sets up credit and collection processes.

·Runs credit checks and sets up credit terms.

·Improves and implements collection processes.

·Ensures that customers are billed correctly and according to sale contract.

·Uses quotes/purchase orders and invoice processes to ensure accuracy of records.

·Receives completed sales orders from sales; verifies accuracy and completeness of all required information including current pricing, extensions, discounts applied and shipping and handling charges.

·Codes sales orders with account numbers by sales/product classifications for cost of goods sold, keypunches sales orders into computerized accounts receivable system. Prints billing invoices daily and mails to customers.

·Prints monthly statements and sends to customers.

·Prints, verifies, and maintains accounts receivable invoice records, sales and cost of sales reports, open and aging reports, and journals. 

·Receives checks and prepares deposit slips.

·Prepares and keys remittance advices for posting checks received.

·Updates and reviews aged receivables for unpaid balances. 

·Verifies monthly totals of sales distribution, sales history, returns and allowances and cash receipts journal. 

·Coordinates closing with Accounts Receivable Manager and Assistant Controller.

·Communicates with customers regarding their billing and assist the AR Manager with collections.

·Completes other accounting duties as requested.

Essential Duties & Responsibilities

Additional and/or Specific Skills

• Excellent communication skills. 
• Ability to manage priorities and meet deadlines. 
• Excellent time management skills.
• Comprehensive Accounts Receivable Clerk experience. 
• Thorough knowledge of Generally Accepted Accounting Principles. 
• Basic mathematical skills. 
• Knowledge of high-volume collections, credit authorization and billing procedures and practices. 

Education/Experience

·Previous work in an office environment.

·Intermediate computer skills, including Microsoft Office Suite. 

·Excellent phone skills. 

Physical Requirements

·Ability to sit or stand for long periods of time.?

·Ability to withstand normal office noise.?

·Manual dexterity for typing and other administrative tasks.?

·Lifting and carrying up to 30 pounds.