Primary Functions:

• Managing various aspects of HR (under the guidance/direction of the Senior Director of Human Resources).
• Serving as the primary support/contact to the Board of Directors and advisory committees (under the guidance/direction of the CEO).
• Performing other agency-related duties as assigned by the CEO.

Responsibilities include:

Human Resources:

• Works with the Senior Director to develop and implement personnel policies and procedures
• Posts job openings internally and with appropriate/diverse external resources
• Prepares materials and participates in new employee onboarding program
• Ensures smooth employee offboarding processes including exit interviews, paperwork requirements and/or communicating with terminated employees
• Maintains and prepares electronic and paper personnel files for employees
• Maintains employee handbook
• Maintains current job descriptions
• Maintains employee database, prepares files and forms for new employees, sorts and updates records
• Processes applicant/volunteer and employee background checks and drug tests
• Understands and processes employee benefits/programs
• Assembles mandatory training options for staff; records completed trainings
• Protech participant's rights to privacy and confidentiality in all forms of communication.
• Performs other related duties as required and assigned

Board Liaison:

• Drives and guides ongoing and effective communication with the Board of Directors
• Plans and executes all Board meetings in conjunction with the CEO
• Creates meeting timelines, prepares, and distributes meeting notifications and agenda materials, and manages details of meeting execution
• Compiles Senior Leadership reports for Board meetings
• Attends board and committee meetings, records and circulate minutes
• Maintains institutional memory around board functioning
  • Keeps current board documents organized and saved in a shared drive
  • Develops and maintains the Board Orientation Manual; updates orientation materials as necessary, and distributes to incoming board members
• Orients new board members
  • Provides proper documents for the application and boarding process

Other:

• Prepares materials for and executes monthly All Staff meetings
• Plans and schedules meetings by compiling agendas, other needed info, coordinating logistics, and inviting guests
• Takes and distributes minutes for meetings as needed
• Independently identifies opportunities to provide additional support in alignment with the CEO, President, and organizational needs
• Coordinates and manages routine administrative duties such as filing, organizing and processing monthly expense reimbursements
• Drafts letters, personal correspondence, and presentations
• Conducts research, assembles, and analyzes data to prepare reports and documents
• Assists leadership team as needed
• Attends and participates in all required trainings and meetings each fiscal year

Requirements:

• Proficient use of technology and Excel, Word, PowerPoint, and Outlook
• Excellent communication skills both verbal and written
• Highly detail-oriented
• Ability to work in a team-oriented environment
• Ability to create and sustain strong working relationships
• Excellent interpersonal skills including the ability to effectively partner with the community, and to collaborate with staff at all levels
• Strong organizational skills and strength in developing, organizing, and implementing procedures
• Ability to independently make decisions relative to job duties
• Reliable, self-motivated, focused, positive attitude, flexible, and proactive
• Sound judgment in decision-making and exceptional boundaries related to confidential information
• Commitment to continuous learning and improvement
• Willingness to assume new responsibilities
• Demonstrates commitment to diversity and inclusion, valuing a diversity of perspectives and encourages contributions by all team members

Education and Training

• College degree preferred, but not required.
• Experience working with HRIS systems preferred, but not required.
• Two to Three years of related experience working in office administration, or equivalent combination of education and experience.

Paraquad is an equal opportunity employer. All qualified applicants will receive consideration without regard to an individual's sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. We are dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences, and perspectives. Our employees proudly reflect the diversity and ideas of the communities we serve.

Accommodation: If you are unable to use our online application process due to a disability, please contact Barb Cant at 314-289-4200 or bcant@paraquad.org with the nature of your accommodation request.

Successful drug screen and background check required.