OFFICE MANAGER/BOOKKEEPER

Palco is a visionary company pioneering an emerging health-care movement that empowers people with disabilities and those aging to live independent and quality lives. Made possible by our amazing team, Palco provides technology and financial services to aid individuals and their families to thrive in their home and communities. Partnered with government agencies and fortune 500 managed care organizations across the country, we are dedicated to creating exceptional outcomes for our clients and the millions of people that count on them. We are a highly organized company that offers flexible working hours, a solid work/life balance, autonomy, generous paid time off, bonus potential, and career advancement opportunities. Our staff make long-lasting impact on the lives of people every day.

The Administrative Assistant supports the business with administrative duties such as incoming and outgoing mail, printing, and mailing correspondence for all departments, supporting IT services with equipment shipments, and assists HR with scheduling interviews and other administrative duties as needed. This is an on-site office position located in Little Rock, AR.

Duties and Responsibilities:

• Processing incoming and outgoing mail, faxes, and emails, including scanning and electronically sorting records
• Assists all departments with printing correspondence and other administrative duties as needed, including printing paychecks and pay stubs
• Assists with printing marketing materials.
• Duties associated with mailing materials, such as coordinating with a third-party mailing vendor or mailing materials.
• Assists with shipping equipment to employees and ensures that staff have proper equipment and materials for their duties.
• Coordinating staff travel, including signing up for conferences, shipping conference materials, and working with conference staff, and booking travel accommodations for staff.
• Maintains office inventory and orders new supplies, as needed and within company guidelines.
• Coordinates logistics for group meetings, including deliveries of supplies, catering, and locating/reserving space for meetings to occur.
• Responsible for maintaining a clean office environment for company staff and guests.
• Maintaining corporate records, such as rental agreements and vendor agreements.
• Assists HR with scheduling interviews, coordinating staff training schedules, and other duties as needed.
• Processes payments to vendors on a regular basis, including initiating online payments and generating paper checks.
• Work with building staff to coordinate holiday hours.
• Ensures that deadlines are met and adapts to changing priorities.
• Works with sensitive information and maintains confidentiality.
• Prepares written materials as needed, such as meeting minutes or agendas.
• Presents a positive and professional image for the company.
• Other administrative duties as assigned.

Education and Qualifications:

• Proven Administrative Assistant experience.
• High School diploma or equivalent required.
• Proficient in Microsoft Word, Excel, Outlook.
• Some experience in general bookkeeping preferred.
• Highly organized, attentive to details and self-starter work ethic.
• Ability to prioritize workload and perform in a fast-paced environment.
• Flexibility to adapt to changes in procedures and job assignments.
• Attention to details.
• Ability to work independently with little supervision and with confidentiality.

• Generous Paid time off.
• Quarterly/Annual bonus potential.
• Retirement Savings: We will support you as you save for your future.
• Career Growth Opportunities: We help you thrive, so together, we can grow. We provide opportunities to advance your career with a vast portfolio of businesses and a global footprint.
• Paid Training: Earn while you learn, and continue to grow with access to internal and external learning opportunities.
• Great Work Environment: We are proud of our company culture of collaboration and the recognition we’ve received for our diversity efforts.

When you join Palco, you are engaged in creating the future - both our company’s, the people we serve, and your own. We understand that our success is directly related to the success of our team. We strive to create a culture where you can:

• Bring your authentic self to work.
• Grow and thrive, both personally and professionally.
• Make a difference with our clients, in our communities, and with the millions of people we support.
• Experience work/life balance.
• Feel value and a greater purpose through the work you do.

Palco, Inc. is an Equal Employment Opportunity (EEO) employer and does not discriminate in any employer/employee relations based on race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information, or any other basis.