JOB TITLE: Accounting Specialist

DEPARTMENT: Administration

REPORTS TO: Controller

LOCATION: This is an onsite job placement at Harriett’s Orlando Ballet Centre, 600 N. Lake Formosa Drive, Orlando, FL 32803

POSITION DATE: July 2024

POSITION STATUS: Full-Time, salaried, exempt

BENEFITS: All standard in coordination with employee handbook

Basic Purpose and Objective of the Role:

Under the direction of the Controller as well as the Managing Director, the Accounting Specialist will be responsible for day-to-day accounting as well as payroll and benefit administration for the organization. Orlando Ballet (OB) is seeking a driven, self-motivated, and highly organized individual with the ability to manage data, strong attention to detail, and a commitment to supporting OB in its mission to entertain, educate and enrich through the highest quality of dance.

Responsibilities include, but are not limited to:

• Accounting Operations: Execute and manage the daily accounting operations including accounts payable/receivable for the entire organization, input into Quickbooks Online, running reports as needed, and making regular bank deposits.
• Payment Processing: Work with various departments to manage the back end of payment processing systems for various revenue streams including but not limited to ticketing, contributions, school registrations, and merchandise.
• Bank Reconciliations: Reconcile all bank accounts monthly. Complete a daily review of account balances and reconciliation of general checking account to Cash Flow document.
• Annual Budget: With input from each department head, assist the Managing Director and Controller in preparing annual budget. Input budget into QuickBooks.
• Grants: With Controller, work with the Philanthropy department to complete any finance and budget-related requests for various grant applications and/or reports.
• Annual External Audit and 990: With Controller, prepare all aspects of Orlando Ballet’s finances for annual audit. Using results of annual audit and working with other departments, assist in preparation of annual 990 filing.
• Annual Work-Comp and General Liability Audits: Prepare all aspects of Orlando Ballet’s finances and records for annual work-comp and general liability audits.
• Taxes: Obtain W-9’s from any subcontractors and assist in the completion of 1099’s at the end of the year; file appropriate form(s) including form 1096 with the IRS. Complete and file other required local, state, and national taxes, including but not limited to sales tax, unemployment taxes, property taxes, etc.
• Payroll: Provide oversight of employee data management/payroll system including entering new employees, making updates, managing PTO, and managing bi-weekly payroll.
• Benefits administration: Work with broker to implement open enrollment, coordinate enrollment for new employees outside of open enrollment, and make changes as needed throughout the year.
• Human Resource administration: Help maintain employee files and coordinate logistics of on-boarding and off-boarding processes for employees.
• Back-office Merchandise Support: Assist in monitoring inventory of merchandise and concessions stock; create sales reports and assist in data analysis.
• All other duties as assigned by the Controller or Managing Director; assist with organizational projects and reports as needed.

Required Qualifications:

• Bachelor’s degree or equivalent experience in a related field
• Minimum 2 years of work experience in accounting with direct experience with accounts receivable, accounts payable, and payroll
• A proven track record of ability to work independently, with a high degree of accuracy and attention to detail, in a high-volume atmosphere under established time constraints
• Communicates clearly and concisely, both verbally and in writing
• Ability to maintain confidentiality and demonstrate a high level of professional conduct, tact, and discretion
• Familiarity with MAC operating systems
• Proficiency in Microsoft Office Suite (specifically Excel)
• Experience working in accounting software

Preferred Qualifications:

• Experience working in a not-for-profit or non-profit environment
• Experience working in Quickbooks and/or Quickbooks Online

To apply for this position please send a resume and cover letter to kfabian@orlandoballet.org.

Please note that Orlando Ballet is an equal opportunity employer and a drug free workplace.

Additionally, as required by Florida law, Orlando Ballet participates in E-Verify and will provide the federal government with Form I-9 information to confirm that individuals who have been offered employment at Orlando Ballet are authorized to work in the U.S.