Overview

Title: Junior Project Manager

Location: Munich, Germany

Reports To Operations Director/Head of Project Management

About us:

At DDB Health, we believe health can’t wait. The pace of healthcare is accelerating—and we love it. That is why at DDB Health, we DARE TO DO BOLDLY. We believe there’s nothing more important than health, and we need to stay a step ahead in order to achieve it. Our agency of courageous, curious, generous and gritty people are committed to solving the toughest health challenges. Through our omnichannel creative approach, we inspire our customers to take bold action that advances health. DDB Health is a global network of healthcare communications companies dedicated to helping clients use creativity—and creative technology—as a force for good health. Through deep insight into customers, channels, and behavior, DDB Health creates meaningful change on behalf of important healthcare brands.

Position Summary:

As an integrated client facing Junior Project Manager, you are the operational day-to-day delivery lead on agency business, becoming wholly trusted and relied upon by your agency team in the running of your account and the agency internal processes.

You manage projects through initial scoping through to creative execution, studio and production. You are the glue between all departments and closely aligned to client service and clients. You understand how client departments work. You are passionate about processes that lead to efficient client agency working relationships.

Responsibilities:

Overall project management

• Own the planning, communication, organisation, leadership and delivery of the programme of work
• Produce and oversee project scope, monitor and track scope creep and drive updates
• Upstream management of Agency/Client workflow including proactive creation of multichannel timing plans and maintenance of internal status reports as necessary
• Establish and maintain project and/or program communications through project
• Proactive stakeholder management throughout project lifecycle including running internal status meetings and maintenance and approval of all project documentation
• Escalate concerns and observations to client service team and department leads to further improve our ways of working, not resting on our laurels
• Partner with production specialists as required, approve production decisions where necessary and maintain oversight of delivery and budget
• Responsible for building and nurturing new supplier relationships
• Drive maximum utilisation and recoverability of resource
• Maintenance of file repositories and DAM systems and monitor version control
• Set up post project review meetings, and gather feedback for internal and external measurement of KPIs
• Ownership of daily internal stand ups
• Advocate of all internal processes

Finance

• Manage estimates and timings for the whole project including production within the SOW document and create detailed estimates and timings to gain internal approvals
• Flag internal investment/budget burn as appropriate to avoid overages
• Ensure weekly project financial health reporting
• Management of estimates raise purchase orders and invoice approvals for third party costs for Client Service approval before released to third party
• Report and update Client Service on any risks
• As required attend monthly financial meeting with Client Service and Finance
• Add new suppliers to AX (fill in new supplier forms etc)
• Reconciliation of every project on completion

Resource Management

• Plan and manages agency resources throughout the project lifecycle
• Make requests for strategy, creative, copy, design and other studio time on the system
• Lead resource workload management meetings with Traffic team to avoid conflicts and lack of resource
• Use knowledge of individuals strengths to ensure effective teamwork
• Ensure the right people are involved at each milestone of the project
• Support casting on briefs

Creative

• Leads creative development and production phases including leading kick-off meetings, creative reviews and production briefings diarizing where required
• Set agendas and informs on next steps to firm up agreements across the team
• Evaluate creative and production against brief, budget, requirements and brand guidelines for client service review
• Add value through finding cost effective ways to create the desired result through all stages of creative, studio and production
• Proactive research and sharing of technology and production solutions during the creative development stages to maintain the highest possible creative standards
• Ensure all concepts and project documentation is approved prior to client presentation
• Ensure all creative work is proof-read before being presented to client
• Traffic internal progress chasing and tracking 

Position Requirements:

Creativity

• Contributes ideas to improve agency business objectives
• Anticipates issues or problems and suggests possible solutions in advance
• Working with Creative leads to look for new ways to improve the quality of the work
• Explores ideas and new approaches with curiosity and open-mindedness
• Streamlines information sharing across agency departments to provide visibility of forthcoming projects and workloads and minimize duplication of conversation

Productivity

• Owns processes to ensure accurate execution and smooth flow of work
• Tracks and reports on project progress to provide transparency of status
• Organises own work to achieve maximum productivity
• Accurately prepares time and expense reports on a timely basis
• Remains responsive to stakeholders’ needs with a can-do attitude
• Take ownership of the momentum of a project

Relationships/Communication

• Has effective listening, verbal, written and presentation skills and can structure thoughts well and communicate clearly and concisely
• The lynch pin of the project
• Builds relationships with colleagues gaining their confidence and trust
• Networks appropriately and builds resources
• Be an educator, to improve the wider teams knowledge and skill, thereby improving the talent within the agency
• Builds productive relationships with 3rd party suppliers
• Practices collaboration across departments, disciplines and with team
• Make sure effective agreements are reached quickly and with minimum disruption to workflow
• Business level English and German language skills

Knowledge and Skills

• Has ability to learn and grow from successes and mistakes
• Risk centric with good knowledge of risk anticipation and mitigation, able to communicate risk status with authority
• Clearly and concisely communicates next steps and ownership of output across the project team
• Hunger for personal development and knowledge across all channels of production
• Strong negotiation skills with ability to control and report on costs and budgets

Management and Leadership

• Proactively builds relationships inside the agency through participating in internal meetings and events
• Sets an example through high professional standards
• Leads self and positively influences peers
• Drives internal and external project teams, able to influence positive outcomes
• Seeks ways to improve contribution and increase responsibility
• Speaks positively of clients and other team members – tries to talk them up not down and look for strengths rather than picks at weaknesses
• Provides appropriate and constructive feedback in a timely manner

Benefits / what we offer

• Exciting and varied projects with TOP pharmaceutical companies in a wide range of sectors and specialist areas 
• Healthcare communication that is fun and also surprising 
• Collegial interdisciplinary cooperation at eye level with our medical, creative and consultant employees 
• Appreciation, recognition and a great team with a strong hands-on mentality
• A comprehensive induction with a personal contact person and an specific supervisor 
• Global networking and local sovereignty 
• Flexible working hours & remote office
• Working in the heart of Munich with excellent transport connections 
• Subsidy for the MVV-Monatsticket (M-Zone) or the Deutschlandticket 
• Possibility of leasing a job bike 
• The opportunity for continuous training and development 
• Modern equipment and of course coffee, tea, fresh fruit and much more 

Our commitment:

Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you