• Office (60%):
  • Prepare new hire workstations by ensuring cleanliness and setup for first day
  • Coordinate catering services for meetings, office meals, snacks, and beverages, ensuring timely delivery and accuracy of orders
  • Manage full-cycle document storage/retrieval, includes maintaining tracker and executing request(s).
  • Arrange for and drive an office car or rental truck, as required.
  • Perform basic service on printers and plotters (i.e. change toners and load paper)
  • Coordinate maintenance for office equipment, appliances, and office car
  • Shared responsibility among Office Assistants:
    • Maintain all common spaces in the office, including supply rooms and multiple meeting rooms, ensuring they are clean and clear of clutter.
    • Maintain five office kitchens, including light cleaning and dishes on a regular schedule
    • Monitor kitchen and office supply inventory levels and reorder as needed
    • Provide support for office events and celebrations, including arranging decorations, coordinating events, and managing food service. Occasional reception desk coverage, responsible for greeting visitors, managing incoming calls, and maintaining a professional and welcoming reception area.
• Facilities (40%):
  • Responsible for day-to-day duties, installing equipment, answering requests, perform minor maintenance tasks
  • Use power tools and hand tools, as needed, for assembly and installation of office equipment such as keyboard trays, shelving, etc.
  • ????Liaison with building engineers for office facilities issues related to building maintenance, janitorial, etc.
  • Coordinate ad-hoc, weekly, monthly, and semiannual company events in collaboration with internal and external stakeholders
  • Act as a member of the office Safety Committee as a floor warden, identifying and resolving safety issues to create a safe and prepared work environment, protecting the well-being of employees and visitors, and minimizing the impact of emergencies on business operations.

• Minimum 2 years of related office experience
• Valid drivers license and have a good driving record
• Strong organizational skills and attention to detail
• Adaptable self-starter who can prioritize and complete multiple projects and tasks with little guidance in a creative and dynamic environment
• Ability to effectively manage time and competing demands
• Strong interpersonal skills, including the ability to effectively communicate with all levels of internal and external vendors and clients
• Basic knowledge of and experience of using power and hand tools.
• Ability to lift and carry objects weighing 50 lbs as needed for tasks such as moving boxes, office equipment, or supplies.

What can you expect from us?

• A creative work environment and colleagues who are collaborative, creative, and challenging
• Opportunity to grow professionally
• Check our culture page to learn about life at Olson Kundig

In addition to a dynamic and creative culture, Olson Kundig provides a generous benefits package that includes 16 days of paid time off, paid holidays, health plan, 401k match, bonuses, profit-sharing plans for qualified positions, a monthly travel subsidy for public transportation, and more.

As a firm, we are committed to pay practices that are fair, competitive, and reflect internal pay equity. At the time of posting this job, the hiring range for this position in Seattle is $25/hour. Final salary decisions are made based upon the extent and relatedness of the candidates education and experience and considering internal equity and external market factors.

COVID-19 considerations: Full COVID-19 vaccination required or an approved medical or religious exemption.

All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.

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