Overview:
We are seeking an experienced and highly organized Condominium Office Manager to join our team. The Office Manager will be responsible for overseeing the day-to-day operations of our office, assisting in the management of our team, and ensuring smooth and efficient workflow between the Board of Directors, Maintenance and Security departments and Owners. This is a key role that requires strong leadership skills, attention to detail, and the ability to multitask effectively. Prior Condominium experience is required. CAM license not required but is preferred.

Duties:

- Maintain and update community information systems

- Accounts receivable/payables
- Coordinate and plan with Committees community events, including meetings, conferences, community functions and team-building activities
- Maintain and organize office files, both physical and digital, ensuring easy access and retrieval of information
- Answer phone calls and respond to inquiries in a professional and courteous manner
- Assist with human resources tasks such as employee onboarding, benefits administration, and payroll processing
- Handle budgeting responsibilities, including tracking expenses, monitoring spending, and preparing financial reports
- Manage office schedules, including appointments, meetings, and travel arrangements
- Oversee vendor relationships and negotiate contracts for office supplies and services

-Process architectural modification applications for unit renovations

Skills:

- Efficient time management
- Strong team management skills with the ability to motivate and inspire others
- Excellent event planning abilities to coordinate successful community events
- Proficient in file organization to ensure easy access to information while maintaining confidentiality
- Exceptional phone etiquette with excellent communication skills
- Knowledge of human resources processes and procedures
- Experience in budgeting to effectively manage office/operation expenses
- Proficient in schedule management to ensure smooth workflow between departments and vendors
- Strong vendor management skills to assist in negotiating contracts, schedules and amenity reservations

If you are a detail-oriented individual with excellent organizational skills and the ability to thrive in a fast-paced environment, we would love to hear from you. Apply today to join our dynamic team as an Office Manager.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Boca Raton, FL 33432: Relocate before starting work (Required)

Work Location: In person