NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed,Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Financial Analyst (Research Data Management team).
In this role, the successful candidate as a member of the Research Data Management team, the Financial Analyst (FA) is responsible for performing administrative work in an academic, research, and financial environment; represent the department in administrative matters and attend team meetings. The FA will be tasked to maintain the data integrity of grants/awards in PeopleSoft throughout their life cycle. S/he must ensure that all awards are set up properly in the system applying the right product, pricing method, contract type, billing & revenue plans. The FA reports directly to the Research Data Management Manager and support will also be provided to other members of the Research Data Management team.

Job Responsibilities:

• Setting up within 2-3 business days new awards and award modifications; post to appropriate ledgers grants costs budgets; perform analysis of PYCF and implement it in current budget year and validate default chartfields.
• Activate contracts, create billing and revenue plans; establish prepaids and fixed events / milestones associated to contracts line; manage renewable services.
• Setting up new sponsors; creating and updating customer contact information and link all the changes to billing plans in contract pages.
• Update PeopleSoft related system tables as required; review the results of nightly processes; analyze and troubleshoot functional system problems within Grants Management modules. Assist in system-wide grant related process testing; assist management with reporting duties required for an assigned group of sponsored awards to include also close-out and perform other duties as assigned.
• Analyze and update the system with all milestones for reporting purposes – for federal and non-federal grants and contracts. Analyze and populate the milestones for billing for all sub-grants, sub-contracts and contracts that have billing as mechanism of reimbursement for costs incurred
• Assist management with reporting duties required for an assigned group of sponsored awards to include also close-out and perform other duties as assigned.
• Communicate clear and in details all issues pertaining to the application of rules and regulations governing sponsored awards and propose appropriate solutions to the financial community and academic departments
• Maintain the Research Data Management workflow with Sponsored Programs Administration, Research Finance Staff, Department and other financial community. Maintain an accurate log, distribute the work according to approved workflow, follow up on requests and provide frequent reports to upper management.

Planning, Organizing and Collaborating

• Performs within plan, established priorities and across multiple functional areas.
• Deliverables are accurate and timely.
• Exercises initiative and sound judgment in performance. Escalates issues appropriately.
• Utilizes time efficiently.
• Contributes meaningfully to developing solutions and independently completes assigned work in a timely manner.

Monitoring, Quality Control, Reporting and Record Keeping

• Assists Manager in maintaining exception reporting, performs routine quality control.
• Attention to detail when reviewing large amounts of financial data.
• Identifies areas of improvement for current processes and provides recommendations.

Quality Control (Improving Business Processes)

• Follows all SOPs and Job Aids in performing their day to data responsibilities.
• Exceptions are managed and resolved. Root cause analyses are preformed when appropriate.
• Practices Continuous Improvement.

Communications

• Ability to communicate effectively with staff, peers, senior management and faculty.
• Positively represents the Institution when dealing with internal and external stakeholders.

KEY COMPETENCIES:

• Understands and adheres to the principles of Research Administration and Compliance
• Follows NYU Policies and procedures
• Exercises good judgment and effectively prioritizes work
• Understands and employs Accounting Principles
• Accountable, Collegial and Ethical
• Leads and motivates others
• Change Agent

Minimum Qualifications:
To qualify you must have a Bachelors degree and 1-3 years relevant work experience or an equivalent combination.
Superior communication skills, both written and verbal.
Possess strong customer service and problem solving skill sets.

Preferred Qualifications:
Bachelors degree in business, finance or other appropriate discipline with at least 2-3 years of relevant financial and grants management experience, or a combination of comparable education and experience.
Experience with Enterprise Systems, basic Excel knowledge, PeopleSoft Financials or Oracle

Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $62,400.00 - $79,372.80 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here