Position: Office Manager Assistant

Job Type: Part Time

Job Summary: The Office Manager Assistant will oversee the day-to-day administrative operations of our office. The ideal Office Manager Assistant will be a detail-oriented professional with excellent communication and organizational skills. The Office Manager will play a crucial role in ensuring smooth business operations, fostering a positive work environment, and supporting the needs of our team.

Duties/Responsibilities:

· Oversee daily office operations, including managing schedules, appointments, and resources.

· Implement and maintain efficient filing systems, both electronic and physical.

· Act as a liaison between employees and management, facilitating clear communication channels.

· Respond promptly to inquiries and coordinate communication flow within the office.

· Provide administrative support to various teams, including scheduling meetings, preparing documents, and handling logistics.

· Assist in onboarding new employees and facilitating training programs.

· Coordinate office maintenance and repairs, ensuring a clean and comfortable working environment.

· Manage relationships with vendors and service providers.

· Oversee administrative staff and assign tasks based on workload and priorities.

· Conduct performance reviews and provide feedback to support professional development.

· Assist in budget preparation and monitor office expenses.

· Process invoices, track expenditures, and reconcile financial records.

· Plan and coordinate office events, meetings, and conferences.

· Arrange travel, accommodations, and logistics for staff when necessary.

· Oversee office technology infrastructure, including computers, phones, and software tools.

· Troubleshoot basic IT issues or coordinate with IT support.

· Collaborate with HR on personnel matters, including timekeeping, leave requests, and benefits administration.

Required Skills/Abilities:

· Strong organizational and multitasking abilities.

· Excellent written and verbal communication skills.

· Proficiency in MS Office, Quickbooks and office management software.

· Ability to identify challenges and proactively implement effective solutions.

· Flexibility to handle diverse tasks and adapt to changing priorities.

· Maintain confidentiality and uphold a high level of professionalism.

· Ability to work collaboratively with various departments and levels of the organization.

Education & Experience:

· Bachelor’s degree or pursuing bachelor’s degree in business administration, Management, or relative experience to field (preferred).

· Proven experience as an Office Manager assistant or in a similar administrative role.

· Familiarity with office management procedures and basic accounting principles.

· Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

· Please submit your resume along with a cover letter detailing your relevant experience. Only qualified candidates will be contacted for an interview.

Benefits:

· 401(k)

· 401(k) matching

· Dental insurance

· Health insurance

· Paid time off

· Vision insurance

Job Types: Part-time, Internship

Pay: From $24.00 per hour

Expected hours: 16 – 24 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• On call
• Weekends as needed

Ability to Relocate:

• Auburn, MA 01501: Relocate before starting work (Required)

Work Location: In person