1 Accounts Payable Specialist Job in Napa, CA
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Nova Group, Inc. is Hiring an Accounts Payable Specialist Near Napa, CA
Nova Group Inc., a Quanta Services company, is an industry leading general engineering construction company with 40 plus years of experience worldwide. Nova specializes in hydrant fueling, waterfront, electrical and utility military construction projects for the Department of Defense (NAVFAC, ACOE). Nova exceeds customer expectations through innovative construction, safety, quality and outstanding customer service. Headquartered in Napa, CA, with regional offices in Port Orchard, WA, Japan and project locations stretching across the US, as well as internationally, the opportunities are endless with Nova! Nova offers employees competitive health benefits, matching 401K contributions, career advancement opportunities, and endless training opportunities. Individuals who pride themselves on having a strong work ethic, commitment to their integrity, interest in giving back to local communities, and who are willing to relocate for career advancement opportunities should not hesitate to apply!
If this is something that interests you, Nova is looking for individuals who can make a profound impact on our company culture every day.
PRIMARY FUNCTION:
In office position. Performs all accounting tasks related to one or more projects within our home office & related company departments. Working in the area of accounts payable, purchase orders and construction job cost.
DUTIES:
- Responsible for all activities in the accounts payable function to processes supplier invoices for specific job sites as follows:
- Verifies that invoices have been matched to appropriate supporting documentation such as Purchase Orders and delivery tags and that they have been properly approved.
- Verifies unit pricing against a purchase order.
- Validates the cost codes against the budget and if invalid, requests clarification from the Project Manager.
- Verifies that sales tax has been properly applied, accrues use tax if applicable.
- Enters invoice into accounting system applying it to the appropriate commitment when applicable.
- Review’s vendor statements and follows up on any past due invoices.
- Requests W9 and SSC form from new suppliers when applicable.
2. Review subcontractor Pay Apps, correct errors by working with vendor and Project team members, verifies required documents before payment is processed including:
- Insurance is current
- Bond has been received (or follows alternate procedures if waived),
- Certified Payroll obligations are met
- Proper recording of retainage
- Releases for Sub and any 2nd tier suppliers are received
- All other contractual obligations of the subcontract have been met
- Rejection of invoice back to vendor if not correct and send pay app instructions.
- Meet AP deadlines while ensuring Month End Accrual list is completed accurately and assist Bookkeepers on research involved to get their accruals completed as well.
- Ability to reclass journals in job cost when necessary.
- Solid analytical and problem-solving skills, with a bias for action to handle escalated vendor issues for Bookkeepers.
- Assist in monitoring key controls and metrics to improve processes
- Completes and submits vendor Credit Applications as needed or requested.
- Working with the Accounts Payable Manager for Accounts Payable Aging weekly review prior to check run processing and Accounting email and mail routing.
- Deposit checks to bank as needed
- Handles special projects or other assignments as designated by the Accounts Payable Manager and Controller including annual audit support, internal and external.
SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:
Educational and experience requirements include:
- AA degree or trade related education in accounting plus 2 years experience in a construction or manufacturing environment doing full charge accounts payable (an understanding of job costing is highly desirable).
- Solid understanding of US GAAP, SOX 404 controls, and basic accounting principles a must.
- Excellent communication skills both verbal and written and the ability to multi-task and problem solve are essential.
- Strong team player, capable of working cross functionally with teams, fostering a positive work environment.
- Experience working with intercompany and/or a joint venture company.
- Vista by Viewpoint, Microsoft Excel (Pivot tables and VLOOKUP), proficient in Word, and Outlook, and Vista, Viewpoint or other ERP systems is preferable.
- P-card, ExpenseWire, Concur, and PNC Active Pay experience a plus.
- Flexible and able to work in a growing diverse company.
Pay Range - $25.00 - $28.00 per hour, non-exempt.
Women, minorities, individuals with disabilities and veterans are encouraged to apply!
Job Summary
Full Time
Business Services
$69k-89k (estimate)
07/13/2023
05/10/2024
mcarthur.net
VIENNA, VA
25 - 50
Private
JERRI BROWN
$10M - $50M
Business Services
Related Companies
The job skills required for Accounts Payable Specialist include Accounts Payable, Accounting, Problem Solving, Commitment, Communication Skills, Microsoft Excel, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounts Payable Specialist positions, which can be used as a reference in future career path planning. As an Accounts Payable Specialist, it can be promoted into senior positions as an Accounts Payable Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Specialist. You can explore the career advancement for an Accounts Payable Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Specialist job description and responsibilities
Accounts payable specialists spend most of their day multitasking and need to prioritize tasks to ensure they complete their work on time.
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Reconciled bank statements with accounts receivables ledgers to assure accurate financial reporting and correct foreign currency exchange rates.
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Learn and maintain comprehensive knowledge of the Accounts Payable software modules.
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Prepare analysis of accounts/statements, reconcile payments, and ensure payments are up to date.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Specialist jobs
Soft skills like Teamwork, Time Management, Analytical Skills, Negotiation and Leadership are essential for Accounts Payable Specialist roles and jobs.
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Accounts payable specialists are key members of any organization, ensuring bills and commitments are paid on time, accurately, and completely.
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Many of the tasks performed by accounts payable specialists can be completed by computers more efficiently.
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Review all paperwork for accuracy and proper authorizations as required by Finance Policies and Procedures.
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Current and aspiring accounts payable specialists use a range of both hard and soft skills.
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Step 3: View the best colleges and universities for Accounts Payable Specialist.
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