You haven't searched anything yet.
The Executive Administrative Assistant is responsible for providing administrative assistance to the Chief Financial Officer, including typing and producing correspondence, coordinating communication between various senior management personnel, preparing various board meeting materials and minutes, coordinating Northwest's involvement with specific local events, communicating with external contacts and local organizations. This position oversees conference room scheduling throughout the organization, oversees company credit cards, takes telephone calls, and handles queries. This position performs various administrative/executive support and clerical duties, and also communicates, supports, summarizes data, and presents it in an organized manner while working with members of the department.
Essential Functions
Type letters, memos and correspondence
Greet and direct visitors in a professional manner
Handle customer complaints
Interact with members of various Boards and Management
Assist the Corporate Secretary
Coordinate equipment maintenance
Prepare various board meeting agendas and materials
Oversee reservations of meeting/conference rooms
Provide Notary services as required
Prepare various reports and summaries
Coordinate schedules and calendars
Maintain a tickler file of all policies
Notify responsible individuals 60 days in advance that a policy is required to have an annual update
Diplomatically represent Northwest and the executives at all levels of the corporate hierarchy which includes interacting with various executive level internal clients across all lines of businesses
Exercise a high level of tact and maintain a high degree of discretion due to role of department within the organization and related exposure to confidential data, ensuring frequent dealings with external parties, who are influential or important to the organization, are appropriately managed
Independently plan, organize, and perform advanced, complex, and confidential administrative support activities including special projects as assigned
Plan, coordinate, and oversee event planning for all meetings, both on and off site
Schedule internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering
Field emails and meeting requests; handle meeting conflicts and prioritization issues
Assist with staff onboarding and off boarding which includes requesting equipment setup, system access and lending authority levels
Perform specialized, confidential secretarial work
Type correspondence, meeting minutes, contracts, and other documents and distribute as necessary
Screen incoming calls and determine the level of priority while using caution in dispensing information
Organize vendor invoices as needed for prompt payment and act as liaison between department and Accounts Receivable
Open, sort, and distribute incoming correspondence including mail and emails
Sign for and deliver UPS/FedEx deliveries
Conduct research, compile data and prepare summary reports as necessary
Maintain office/kitchen supply inventory, arrange for repair or maintenance of office equipment as needed, order office supplies
Manage calendars, schedule meetings, prepare correspondences and presentations and manage travel arrangements and expense submissions
Submit requests to process employee changes
Process documents and managing electronic files/presentations
Proof read reports, lists, and other information for accuracy
Experience
8-12 years executive administrative assistant experience preferred, proven PC skills including all Microsoft Office applications, organizational skills with demonstrated ability to prioritize workload and attention to detail
#LI-JB1
Full Time
Lending & Credit
$81k-105k (estimate)
03/30/2024
04/27/2024
northwest.bank
SYRACUSE, IN
25 - 50
2007
HEATH SINCOE
$5M - $10M
Lending & Credit
The job skills required for EXECUTIVE ADMINISTRATIVE ASSISTANT include Administrative Support, Scheduling, Presentation, Microsoft Office, Attention to Detail, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an EXECUTIVE ADMINISTRATIVE ASSISTANT. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by EXECUTIVE ADMINISTRATIVE ASSISTANT. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for EXECUTIVE ADMINISTRATIVE ASSISTANT positions, which can be used as a reference in future career path planning. As an EXECUTIVE ADMINISTRATIVE ASSISTANT, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary EXECUTIVE ADMINISTRATIVE ASSISTANT. You can explore the career advancement for an EXECUTIVE ADMINISTRATIVE ASSISTANT below and select your interested title to get hiring information.
If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
01/20/2022: Bakersfield, CA
Executive assistants need to be friendly and enthusiastic towards visitors and clients.
12/21/2021: Stockton, CA
The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.
02/05/2022: Santa Fe, NM
Collaborate with leaders and other administrative professionals across the organization.
01/27/2022: Bangor, ME
Manage a complex schedule and successfully work with administrative staff for senior executives at external organizations.
01/04/2022: Lincoln, NE
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
01/23/2022: Salem, OR
Start with a good telecommunications system.
12/27/2021: Appleton, WI
Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
01/31/2022: Petersburg, VA
Become Focused and Committed to Deadlines.
01/17/2022: Racine, WI
The executive administrative assistant position requires reliability and flexibility.
03/05/2022: Frankfort, KY
Step 3: View the best colleges and universities for Executive Administrative Assistant.