About us

We are a local REALTOR association with 450 members. Our goals are to provide professional, ethical, and innovative support to our members in an evolving industry, while publicly advocating for homeownership and property rights, both residential and commercial.

Our work environment includes:

• A relaxed but professional atmosphere
• On- the-job training in the real estate industry and non-profit management
• Opportunities for travel
• Up to date office equipment and systems
• A safe environment
• Community involvement

Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Association Executive Officer in the 450 member association. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively. This is a full-time position based in our office, with incentives for advancement.

Duties:

- Manage executive calendars, including scheduling meetings and appointments

- Coordinate travel arrangements and itineraries

- Prepare and edit correspondence, reports, and presentations

- Conduct research and compile data for various projects

- Assist with meeting required deadlines as a REALTOR association and follow-up on action items

- Maintain confidential files and records

- Perform general office duties such as answering phone, providing member support, data entry, filing, and photocopying.

- Provide exceptional customer service to current and prospective members regarding joining the association, use of the lockbox system and Multiple Listing Service, education, etc.

- Assist with event planning and coordination as needed

Experience:

- Proven experience as an Executive Assistant or similar role

- Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

- Excellent organizational skills with the ability to prioritize tasks

- Knowledge of office management systems and procedures

- Experience with data entry and record keeping, including Quickbooks, member billing

- Basic knowledge of the real estate industry is a plus, though not required

- Knowledge of using Canva and producing Newletters is also a plus.

- Familiarity with phone systems and etiquette

- Proficiency in using DocuSign or similar electronic signature software is a plus

- Previous experience in developing and maintaining a budget is preferred

We offer competitive compensation based on experience. Benefits include paid time off and professional development opportunities. Some travel is required, and expenses are reimbursed.

If you are a motivated individual with exceptional organizational skills and a passion for supporting volunteer leaders and executives in an evolving industry and public policy environment , we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience and salary requirements.

Job Type: Full-time

Pay: From $30,000.00 per year

Benefits:

• Paid time off
• Parental leave
• Professional development assistance

Schedule:

• Monday to Friday

Experience:

• Office: 1 year (Required)

Ability to Relocate:

• Oxford, MS 38655: Relocate before starting work (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person