TPC Capital Solutions, a leading source for family office consulting and solutions, seeks a dedicated and professional Executive Assistant to support our leadership and enhance our operational efficiency.

This role is ideal for a highly organized and dynamic individual looking to contribute to the success of our firm. As a valued colleague of our team, you will provide critical support to the Managing Partner and other senior staff, ensuring that executive operations run smoothly and efficiently. This role is crucial for managing the complexities of a dynamic office environment while acting as a key liaison among staff, clients, and other stakeholders. This is a full-time position from Monday to Friday, 8:00 AM to 5:00 PM with occasional flexibility for extended or weekend hours as required.

Principal Duties and Responsibilities:

• Executive Support: Provide direct administrative and office support to the Managing Partner, including managing calendars, scheduling meetings, and arranging travel
• Communication Management: Handle incoming and outgoing communications, coordinate mail distribution, and assist in drafting emails, reports, and presentations
• Document Preparation and Management: Prepare and edit documents, manage files, and maintain both electronic and physical record-keeping systems
• Event Coordination: Assist in planning and executing firm events and meetings, managing all logistical elements such as venue, catering, and materials
• Financial Tasks: Assist with invoice processing, expense reporting, and budget tracking
• Stakeholder Engagement: Act as the point of contact for clients, colleagues, and external partners
• Project Management: Oversee and manage specific projects and initiatives directed by the Managing Partner or other executives
• Confidentiality: Maintain the highest level of confidentiality concerning firm and client information

Required Skills and Qualifications:

• Proven experience as an Executive Assistant or similar administrative role
• Excellent knowledge of office IT systems and software, including MS Office and management software
• Strong organizational skills with the ability to multitask and prioritize work
• Excellent communication skills, both verbal and written
• High level of discretion and confidentiality
• Bachelor’s degree in Business Administration or a related field is preferred

Ideal Candidate Traits:

• Detail-oriented and efficient
• Proactive and self-motivated
• Ability to manage high-pressure situations with poise and professionalism
• Flexible and adaptive to meet the needs of the executive team
• Creative thinker and problem solver

Compensation and Benefits:

• Salary: Competitive, based on experience and qualifications
• Benefits: Comprehensive health coverage, 401(k) with firm matching, paid leave, professional development opportunities, and more

About TPC Capital Solutions: TPC Capital Solutions provides family office consulting and solutions for high-net-worth individuals while working in conjunction with their advisors to augment their capabilities to yield superior solutions for the clients they serve.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Oxford, MS 38655 (Preferred)

Ability to Relocate:

• Oxford, MS 38655: Relocate before starting work (Preferred)

Work Location: In person