43 Executive Administrative Manager Jobs in Newark, NJ
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Executive Administrative Manager
$78k-100k (estimate)
Full Time
3 Months Ago
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NJ TRANSIT is Hiring an Executive Administrative Manager Near Newark, NJ
Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time-and we're looking to hire talented folks with a love of learning to make it all possible!
SUMMARY:
- This role offers strategic, tactical, and practical support to Chief Administrative Officer. The position promotes and executes transformational actions at every level of NJ TRANSIT to develop, manage, or otherwise meaningfully advance the aims of executive leadership.
- Deployed to support a variety of key projects, and programs across NJ TRANSIT, becoming an expert in any associated policy and processes, distilling and communicating essential data and lessons learned at the executive level, and advising on opportunities to optimize existing practices or maximize future efforts in a given area.
ROLES & RESPONSIBILITIES:
- Manages execution of projects initiated and sponsored by the CAO from conception to completion, developing workflows, creating reporting documents and presentations, fostering cross-functional collaboration, ensuring timely delivery, and effectively communicating results to stakeholders, employees, and executives.
- Collaborates closely with Chief Administrative Officer to direct and align strategic initiatives, emphasizing institutional priorities and advancing key efforts.
- Supports the CAO in essential meetings by leading discussions, guiding collaboration, and advancing agenda items.
- Supports CAO initiatives, ensuring that they align with NJ TRANSIT’s vision and objectives. Provides insights to the CAO, aiding in decision-making and long-term planning.
- Facilitates coordination between departments under the CAO and across NJ TRANSIT, playing an instrumental role in the development, execution, monitoring, and evaluation of programs including Human Resources, Office of Civil Rights and Diversity, Information Technology and Procurement to ensure alignment with organizational goals.
- Conducts comprehensive research to foster institutional consistency in CAO’s endeavors by analyzing data, benchmarking industry best practices, documenting current processes, and recommending actionable insights to shape organizational policy and drive initiatives.
- Promotes robust communication among internal stakeholders, acting as a liaison for new policies and procedures, ensuring the adoption of initiatives, and monitoring feedback for continuous improvement.
- Fosters strong relationships across the agency and leads collaborative projects, building strong relationships between teams and executives to ensure cross-functional alignment and understanding.
- Oversees essential operational coordination, including agenda development, resource allocation, and calendar management in alignment with priorities.
EDUCATION, EXPERIENCE & QUALIFICATIONS:
- Four-year degree from an accredited University in Liberal Arts, Business Administration, Public Administration, or related field.
- Minimum three (3) years’ experience in project coordination, research, or related areas.
- Experience in Human Resources, Information Technology, Procurement, Civil Rights & Diversity, and/or public transportation strongly preferred.
- Must be proficient in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
KNOWLEDGE & SKILLS:
- Excellent written and verbal communication skills required, including memorandum and presentation development.
- Strong organization and documentation skills, including document control and ability to self-audit, required.
- Ability to establish and maintain effective working relations with a wide variety of individuals required.
- Ability to work well both independently and as a member of a team required.
- Demonstrated leadership and management skills with the ability to lead initiatives and make informed decisions.
- Proficiency in engaging with various stakeholders and ensuring effective collaboration.
- Strong analytical skills with the ability to obtain, interpret, and use data to inform decision-making.
At NJ TRANSIT you will enjoy a competitive salary and excellent benefit package:
- Comprehensive Family Health Insurance – Prescription, Dental, Vision
- Flexible Spending Account
- Life Insurance
- Paid Leave
- 401(a), 401(k) Retirement Plans - up to 9% employer contribution
- Tuition Assistance
- Qualified Transportation Expense Plan (QTE)
At NJ TRANSIT we support and depend upon the diversity of our staff.
NJ TRANSIT is an Equal Opportunity Employer.
Job Summary
JOB TYPE
Full Time
SALARY
$78k-100k (estimate)
POST DATE
02/18/2024
EXPIRATION DATE
05/13/2024
WEBSITE
njtransit.com
HEADQUARTERS
Newark, NJ
SIZE
1,000 - 3,000
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