Position: Human Resources Manager

Compensation & Benefits:

• Starting Pay Range: $90,000 to 95,000 (DOE)
• 12 paid holidays and paid Birthday
• Full Medical, Dental and Vision (effective 30 days after start of employment)
• 403(b) retirement; organization matches 3% after a year of employment

Reports to: Executive Director, Executive Administrative Team

Work Hours: Typical Work Day–10:30 AM to 7:00 PM

• 40 Hours per week–Monday through Friday
• Some late night, early morning and weekend hours will be required throughout the year (Typically during College Application, Financial Aid, and SAT Programming season; annual events such as NAC Thanksgiving, NAC Alumni Reunions, and NAC Graduation)
• Some work day hours may shift when providing support during college application season.

Status: Full-time, Salary (Exempt)

Requirements:

• 5 years progressive experience in HR and Compensation (required)
• HRCI or SHRM certification (required)
• Bachelor’s Degree Required (majors in Human Services, HR, Business Administration, Finance, Economics, or similar discipline preferred)
• Bilingual in English and Spanish (required)
• TB Clearance (provided by NAC; completed prior to start date)
• CPR Certified (provided by NAC; completed prior to start date)
• Must pass DOJ fingerprinting clearance (provided by NAC; completed prior to start date)

JOB DESCRIPTION

The primary responsibility of the Nicholas Academic Centers' (NAC) Human Resources Manager (HRM) is to provide personnel support to the NAC Executive Administrative Team, Management Team and the organization as a whole. The Human Resources Manager will work closely with the NAC Executive Administrative Team to provide guidance and collaborate with the Team in the planning, development, implementation, and administration of compensation programs that support the organization’s budget strategy. The Human Resources Manager will be responsible for handling a number of different personnel related administrative tasks and will offer clerical support to the organization and employees regarding human resources related activities, policies, processes, and procedures. Additionally, the Human Resources Manager will be responsible for maintaining files, employee records and processing employment applications for the Nicholas Academic Centers. The Human Resources Manager will be responsible for supporting a diverse employee population with crucial services for the full employee life-cycle. Success in this role requires superior internal and external customer service, relationship-building skills, attention to detail, ability to thrive in a fast-paced and constantly changing environment and to interact and negotiate with a diverse population.

RESPONSIBILITIES

ADMINISTRATIVE DUTIES

• Work closely with the NAC Executive Administrative Team to provide guidance and collaborate with the Team in the planning, development, implementation, and administration of compensation programs that support the organization’s budget strategy.
• Provide guidance and training to the NAC Management Team in the administration of compensation programs.
• Provide guidance and support during salary negotiations for new hires or existing employees.
• Consult with NAC Executive Administrative Team as a subject matter expert to ensure compensation recommendations are aligned and relevant to both the market and internal equity.
• Provide guidance and pay recommendations for employees at all levels.
• Communicate compensation policies to employees in a clear and transparent manner.
• Assist with recruitment and onboarding processes, including job postings, resume screening, contacting candidates, and conducting interviews
• Assist with off-boarding processes, including conducting exit interviews
• Facilitate new hire onboarding processes, including ensuring that all onboarding documents are properly executed and filed,
• Facilitate new hire orientation and introducing new hires to company policies and culture
• Provides support and guidance to management, and other staff when complex, specialized, and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations.
• Prepare offer letters for successful candidates to be signed by Director of Operations or other NAC Executive Administrative Team Member
• Track and maintain employee certifications in appropriate record-keeping software
• Maintain employee records and ensure data accuracy in Paylocity and appropriate shared drives
• Maintain our HRIS for all employee life-cycle processes
• Assist Director of Operations with regular data audits of all HR systems and record keeping platforms
• Assist Director of Operations in administering employee benefits programs
• Manage health benefit plans including yearly renewals, enrollment and terminations, and assisting with employee questions
• Manage day-to-day HR questions in coordination with the NAC Management Team
• Provide information, guidance and direction on HR policies and processes to employees and managers
• Provide training in the fundamentals of HR management and employment law
• Assist with employee relations matters, including investigations and conflict resolution
• Help resolve employee inquiries and escalate complex issues to NAC Executive Administrative Team
• Assist with HR reporting and audit requests
• Assist with preparing payroll on a biweekly basis
• Respond to initial unemployment claims and employment verifications
• Assist Director of Operations in identifying HR needs, recommending changes, and implementing improvements
• Maintain standards of strict confidentiality with respect to all matters and documents
• Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.

OTHER

• Provide support at employment recruitment fairs
• Provide administrative support to staff, Directors and Managers as appropriate or requested
• Perform other duties as assigned and/or as needed to meet program, events, and operational goals.

KNOWLEDGE, SKILLS AND EXPERIENCE

• 5 years progressive experience in Compensation (required)
• Compensation management: planning, building, and implementation (required)
• HRCI or SHRM certification (required)
• Bilingual in English and Spanish (required)
• Knowledge of HR processes, employment law, and regulations and an interest in keeping up on trends and updates in HR
• Strong organizational, interpersonal and communication skills
• Ability to think strategically and leverage HR data to support decision-making
• Attention to detail and ability to handle confidential information
• Demonstrated excellence thriving in a fast-paced environment and embracing change
• Advanced MS Excel skills required
• Extensive knowledge in Microsoft Office Suite Applications
• Extensive knowledge in Google Suite
• Action Oriented
• Familiarity with HRIS systems (Paylocity, a plus)
• Knowledgeable in use and maintenance of office equipment
• Strong ability to multi-task and set priorities
• Interpersonal skill – personable and friendly – with ability to interact with diverse individuals

Job Type: Full-time

Pay: $90,000.00 - $95,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Human resources management: 5 years (Required)

Language:

• English and Spanish (Required)

License/Certification:

• Human Resources Certification (Required)

Ability to Commute:

• Santa Ana, CA (Required)

Ability to Relocate:

• Santa Ana, CA: Relocate before starting work (Required)

Work Location: In person