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The FOIL Unit receives approximately 6,000 requests for records each year and requires prompt and complete responses to all requests.
The successful candidate will be responsible for phone correspondence with public and private entities, investigating status of requests from the public and communicating the results to the public, various administrative tasks related to these FOIL requests, such as acknowledging incoming FOIL requests within five business days as required by law and inputting FOIL requests received by mail into the citywide Open Records Portal.
In addition, the candidate will review and respond to FOIL requests that require the review of voluminous records, conduct searches for records maintained in multiple electronic databases, paper records, and data sources.
IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE PERMANENT IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR REACHABLE ON DOT's PROMOTION LIST FOR PRINCIPAL ADMINISTRATIVE ASSOCIATE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical / administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical / administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical / administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical / administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and / or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.
Education above the high school level may be substituted for the general clerical / administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.
Preferred Skills
Excellent computer skills including proficiency in Microsoft Word and Excel preferred. Familiarity with computer based research and the ability to review documents for accuracy and relevance.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.
For more information, please visit the U.S. Department of Education's website at https : / / studentaid.gov / pslf / .
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Last updated : 2024-02-25
Full Time
$56k-70k (estimate)
02/27/2024
04/13/2024
dot.nyc.gov
New York, NY
500 - 1,000
The job skills required for Administrative support include Microsoft Word, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative support. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative support. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative support positions, which can be used as a reference in future career path planning. As an Administrative support, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative support. You can explore the career advancement for an Administrative support below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Support, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Support for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Support job description and responsibilities
Administrative Support develops and update administrative systems to make them more efficient.
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Administrative support provide supports to team by performing tasks related to organization and strong communication.
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Administrative support may support an entire workplace and should be able to correspond with coworkers and managers regularly.
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Administrative support typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.
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Administrative Support usually review records or reports pertaining to activities like production, payroll,shipping details, monitor work activities and evaluate performance.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Support jobs
Administrative support provides support to ensure efficient operation of the office.
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Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.
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Administrative Supports who graduated from college usually earn either Business degrees or Psychology degrees.
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Administrative Support requires strong organizational skills to juggle many tasks.
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No office can function without the help of Administrative Support because they are the oil which helps the machine run as efficiently as possible.
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Step 3: View the best colleges and universities for Administrative Support.