Responsibilities

• Provide accurate and timely administrative assistance to the Head of Sale and Strategy at SEBA International
• Schedule and manage department staff, strategy and program review meetings; publishing agendas, capturing decisions and actions, distributing minutes and following up on actions to drive closure
• Drive presentation preparation with content area owners for monthly review meetings and Board of Director meetings
• Proactively anticipate and track critical dates, events, and associated milestones or deadlines
• Track, reconcile and report individual and department expenses
• Read, sort/filter email inbox and flag most important and urgent emails; handle responses to assigned emails
• Coordinate, manage and execute various ad-hoc projects, ensuring that the project plan tasks, schedules, estimates, and status updates are maintained
• Manage duties such as ordering office supplies, if needed, or coordinating services.
• Tackle errands such as mailing shipments, lunches for meetings, etc.
• Help engage team atmosphere

Qualifications And Attributes

• 1-2 years of lead experience preferred
• Bachelor’s degree preferred
• Detail-oriented and exceptionally organized
• Demonstrated project management skills
• Results driven with strong problem solving and analytical skills
• Thorough and tenacious, determined to find answers
• Demonstrated customer service focus with superior customer service skills
• Excellent oral and written communication skills and ability to interact on a professional level with internal and external personnel
• Comfortable handling tedious daily tasks as well as applying your creativity to numerous special projects
• Ability to work in a fast-paced environment and manage changing priorities effectively
• Strong critical thinking skills and keen judgment
• Ability to take initiative with limited supervision while also being able to accept direction on given assignments
• Confident, organized, enthusiastic and able to contribute to a positive work environment
• High level of proficiency in MS Office Suite (Outlook, PowerPoint, Word and Excel)
• Fanatical attention to accuracy and detail