About Us:Mental Health First Connects (MHFC) is committed to connecting individuals and communities with accessible mental health resources and support. Our mental health & wellness mission for Southeastern PA, is to decrease the stigma, break the silence, normalize mental wellness, provide mental health education, and increase a sustainable level of mental wellness in Black, Brown and Indigenous People of Color (BIPOC) hotspot communities that have been disproportionately impacted by historical racial trauma, ongoing racial inequities, systemic racism and the COVID-19 pandemic. We invite dedicated individuals to join our team and contribute to positively impacting the lives of those in need.Our goal is to facilitate access to mental health and well-being, promote awareness, and dismantle barriers to mental health care.

Position Overview:We seek a highly motivated and exceptionally organized Administrative Assistant to join our esteemed team. The successful candidate will be pivotal in facilitating our organization's day-to-day operations. As an Administrative Assistant, you will collaborate closely with the Co-Founders, the Senior Program Officer (SPO) and the Senior Executive Assistant to ensure seamless operations and enhance the overall efficiency of our non-profit mental health resource initiatives.

Key Responsibilities:

• Office Management:
• Establish and maintain a meticulously organized and efficient office environment.
• Effectively manage incoming calls, emails, and inquiries, routing them to the appropriate personnel.
• Coordinate and schedule appointments, meetings, and events with precision and attention to detail.
• Document Management:
• Assist in creating, refining, and formatting documents, reports, and presentations.
• Oversee and manage electronic and physical filing systems with diligence and accuracy.

• Support Program Initiatives:
• Collaborate closely with the SPO to facilitate the implementation of mental health resource initiatives.
• Provide valuable support in coordinating events, workshops, and outreach programs to maximize impact.
• Database Management:
• Ensure the meticulous maintenance and regular updating of donor databases, guaranteeing the accuracy and currency of information.
• Assist in the diligent entry and maintenance of records for program participants.
• Communication and Correspondence:
• Craft and meticulously proofread various forms of correspondence, reports, and written materials.
• Manage communication channels adeptly, ensuring prompt and professional responses to inquiries.
• Collaboration and Team Support:
• Foster a culture of collaboration by providing comprehensive administrative support across diverse projects.
• Assist in seamlessly coordinating team meetings and activities to promote synergy and efficiency.
• Qualifications:
• Demonstrable experience as an administrative assistant or in a similar role, showcasing a track record of excellence.
• Exceptional organizational and time management skills, a keen eye for detail and accuracy.
• Outstanding written and verbal communication skills, coupled with a professional demeanor.
• Proficiency in Microsoft Suite, Google Suite and other relevant software applications.
• Ability to handle sensitive information with the utmost confidentiality and discretion.
• Knowledge or a genuine interest in mental health issues is considered a distinct advantage.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 20 per week

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Philadelphia, PA 19118: Relocate before starting work (Required)

Work Location: Hybrid remote in Philadelphia, PA 19118