438 Administrative Assistant - IT Jobs in New York, NY
Neighborhood Association is Hiring an Administrative Assistant - IT Near New York, NY
Job Description
The Administrative Assistant will be responsible for organizing and coordinating office operations and procedures in order to ensure effectiveness and efficiency in the daily workflow, within the scoop of the administrative assistance daily office activities. The assistant will perform duties such as arranging meetings, scheduling appointments, keeping the office calendar, answering telephones and editing correspondence. Responsibilities may also include tracking purchasing supply and managing the supply room. In addition, staff is encouraged to be crossed trained and have an understanding of job functions within their designated unit.
Responsibilities:
The Administrative Assistant is responsible for, but not limited to:
- Oversee all aspects of general office coordination
- Responsible in maintaining open communication between units via reporting structure
- Maintain confidentiality in all aspects of resident, staff and agency information
- Interact with residents, vendors and visitors
- Answer telephones and transfer to appropriate staff member
- Maintain administrative calendars
- Distribute incoming correspondence, including faxes and email
- Sign for and distribute UPS/FedEx or similarly delivered packages
- Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing
- File and retrieve organizational documents, records and reports
- Provide coverage for other areas as directed/needed
- Reviewing and approving office supply acquisitions, handling customer complaints and inquiries
- Liaising with other groups, agencies, and organizations
- Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
- Contributes to team effort by accomplishing related results as needed
- Assist in maintaining inventory records
- Distribute technology devices to staff
- Minimum of an Associate Degree or 3 years of experience in related field
- Proficiency in software applications
- Proven ability to work collaboratively well with diverse groups
- Proven ability to handle multiple tasks effectively under pressure
- Strong organizational skills, detail-oriented, and efficient
Job Summary
Full Time
$55k-69k (estimate)
05/02/2024
05/20/2024
The following is the career advancement route for Administrative Assistant - IT positions, which can be used as a reference in future career path planning. As an Administrative Assistant - IT, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant - IT. You can explore the career advancement for an Administrative Assistant - IT below and select your interested title to get hiring information.
