68 EXECUTIVE ASSISTANT Jobs in Virginia, VA
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Navy Exchange Service Command is Hiring an EXECUTIVE ASSISTANT Near Virginia, VA
Duties And Responsibilities
- Utilize organizational skills and a high level of attention to detail to maintain continuity of workflows and rely on effective and precise written and verbal communication skills to convey status updates to the executive.
- Exercise exclusive control via delegated authority over the executive s availability to schedule and prioritize meetings appointments by integrating multiple meeting schedules and commitments and where applicable securing space i.e. conference room off site location etc. determining and coordinating time and staff representation.
- Coordinate domestic and international travel and facilitate the logistics of off-site functions. Prepare a trip folder including itinerary names phone numbers directions etc.
- Complete travel claim vouchers local petty cash and TDY based upon information provided and ensure supporting documents are maintained on file. Keep executive abreast of meetings appointments due dates as updates changes etc. occur.
- Screen all correspondences including but not limited to those prepared by and for the executive s signature for clarity completeness of reply and grammatical and procedural correctness and calls visitors requests for meetings etc.
- Personally responds to most questions using background on NEXCOM policies and procedures and determine which matters must be referred to the senior executive for action and postpone matters that require additional background information before pursuit of action.
- Follow-up on guest patron relations complaints letters etc. relative to the scope of support and assistance provided to the senior executive.
- Take initiative to research issues gain knowledge independently solve problems and provide solutions. Requires math proficiency with the ability to summarize and analyze information and solutions in order to act appropriately.
- Prepare all presentations for the senior executive and staff utilizing Microsoft Power Point Microsoft Excel to create complex formulas spreadsheets or other necessary presentation tools applications. Utilize graphs tables charts etc. to accurately display quantitative information in presentations.
- Employ knowledge of NEXCOM policies and procedures in the independent creation of presentations and reports for the executive. Conducts thorough and appropriate research as required to ensure the accuracy and clarity of materials.
- May act as Office Manager with responsibility for monitoring all equipment and conditions of physical environment to include interacting with Facilities or base resources to maintain a quality work environment.
- May track all equipment in office to include computers chairs copiers desk arrangements and HVAC servicing. Maintains logs of servicing and coordinates with vendors. Create and manage ITAR requests for department.
- May act as lead in dividing responsibilities among other Administrative Assistants. Determines best practices in keeping the distribution of work fair and consistent.
- Demonstrate ability to maintain confidentiality and exercise discretion to defend sensitive information. Utilizes proactive and decisive decision-making relative to performing day-to-day duties and extraordinary situations encountered.
- Performs a variety of ad-hoc duties in connection with supporting a senior executive and division including but not limited to creating and managing all purchase requisitions into Lawson including training new users where applicable managing and coordinating various projects as delegated tracking and reporting divisional expenses i.e. payroll travel office supplies etc. vs. budget ordering office supplies performing timekeeping functions and for back-up purposes training administrative assistants and those delegated timekeeper functions on various administrative practices and procedures.
- Monitor and or update delegated tasks to ensure progress and compliance with targeted deadline. Ensure that the practices and procedures used by support staff within the division are consistent with established methods policies and procedures.
- Coordinate and prepare the Executive Summary for approval and presentation to appropriate personnel and ensures accurate comprehensible filing system for submitted summaries.
- May provide limited administrative support as needed and guidance to the Group Division to which assigned.
- Manage Fleet vehicle where applicable. Performs other related duties as assigned
OrganizationNEXCOMHQ
ScheduleFull-Time (35 hours)
Unposting DateMay 31, 2024, 10:59:00 PM
General Experience3 years of experience performing general clerical duties such as filing typing copying binding scanning greeting or assisting visitors answering phone calls processing expenses sheets or invoices etc.
Or Substitution Of Education For Experience1 year academic study above the high school level may be substituted for 9 months of experience up to maximum of a 4 year bachelor s degree of general experience.
And Specialized Experience1 year of experience performing administrative duties for one or more management professionals such as preparing reports charts or slides for presentational purposes using word processing spreadsheet database and or presentational software taking accurate minutes of meetings organizing travel arrangements managing appointments writing letters or emails on behalf of managers maintaining computer or manual filing systems coordinating equipment repairs etc.
Job Summary
Full Time
Retail
$68k-87k (estimate)
01/14/2023
06/05/2024
mynavyexchange.com
VIRGINIA BEACH, VA
7,500 - 15,000
1946
ROBERT J BIANCHI
$1B - $3B
Retail
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About Navy Exchange Service Command
The Navy Exchange Service Command (NEXCOM) is a global organization with 14,000 associates. As a world-class retailer offering a range of products and services, we are proud to serve the best customers in the world - active duty military, retirees, reservists and their families. Our mission is to provide these customers quality goods and services at a savings and support Navy quality of life programs. Endless Opportunity: While NEXCOM has six different business lines, the majority of our employees work for the Navy Exchange retail locations, the Navy Lodge hotels, or at NEXCOM corporate headqu...arters. Working for NEXCOM offers a diverse range of opportunities and career paths for upward mobility or transition through training and experience into a new field of work. About Our Business Lines: Our six business lines are: Navy Exchange, Navy Lodge, Ship Store, Uniform Program Management Office (UPMO), Telecommunications Program Office (TPO) and Navy Clothing and Textile Research Facility (NCTRF). There are 300 Navy Exchange stores, 40 lodges, over 100 uniform shops along with an uniform mail order program and approximately 160 ship stores operated under our technical guidance providing sailors with a little bit of home across the world. We welcome applicants from both the civilian and armed services communities. Please visit us at www.NavyExchange.jobs to learn more about NEXCOM and view hundreds of openings around the world!
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The following is the career advancement route for EXECUTIVE ASSISTANT positions, which can be used as a reference in future career path planning. As an EXECUTIVE ASSISTANT, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary EXECUTIVE ASSISTANT. You can explore the career advancement for an EXECUTIVE ASSISTANT below and select your interested title to get hiring information.
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