Overview

Nakupuna Solutions is looking for a Human Resources Specialist - Recruitment and Placement to provide recruitment, staffing, position management and career development support to Chief of Staff (CoS) and staffing team in the Bureau of Administration, Office of the Procurement Executive (A/OPE). This includes planning and evaluation of initiatives on the efficiency and effectiveness of A/OPE administrative operations; review of the effectiveness of management policies, programs, and functions, and provides oversight of all HR related functions, to include liaison with A/EX/HRD and GTM staff, organizational review and analysis, position management, reorganizations, FAIR Act, etc. In addition, the incumbent provides expertise on a broad range of workforce planning and management support and related analytical and advisory services, collaborating with A/OPE staff to perform workforce. Advising CoS and staffing team on policies and procedures of the Department on human resources, conducting meetings or briefings on these topics, and liaising with the A/EX/HRD.

Responsibilities

The candidate will create and maintain accurate staffing position information in the A/OPE Staffing Tracker, work with CoS and staffing team in the development of staffing patterns that reflects A Bureau strategic priority, assists in the drafting of position descriptions, defines appropriate grade and skill code, and develops criteria/questions that will be used to determine candidates’ qualifications. 

Develops vacancy announcements and advertises positions through appropriate means, such as USAJobs and Agility at State, and by submitting vacancy announcements through other recruitment mechanisms.

Assist with staffing and classification requests as well as communicating with Human Resources staff in A/EX/HRD to ensure requests meet organizational requirements (including FTE allocations, budget requirements and hiring priorities), and to provide information and reports clarifying and/or negotiating Bureau human resources requirements considering the DOS mission, objectives and hiring goals.

Works continuously with A/OPE CoS, staffing team, and managers to ensure consistency with USG/DOS regulations and policies, the appropriate use of human resources, design organizational structures, implement new human capital initiatives, improve career development opportunities, avoid job dilution, and overlap, and contribute to job enrichment opportunities.

Regularly communicates and assists the CoS and staffing team in human resources related matters.

Job Duties Include: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

This position follows clearly detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as:

• The contractor provides recruitment, staffing, position management, career development, and liaison support to A/OPE CoS and staffing team.
• The contractor regularly communicates with A/OPE CoS, staffing team, employees, senior managers, and A/EX/HRD staff.
• The contractor engages with A/OPE CoS, staffing team, and hiring managers regularly to aide in filling critical vacancies.
• The contractor is responsible for completing various administrative actions/functions concerning staffing and personnel actions (e.g., on-boarding, qualifications review, promotion nomination, reassignment, lateral transfers, etc.).
• The contractor engages with A/OPE CoS, staffing team, senior management in providing accurate and updated information on positions and policy.
• Performs additional studies, analyses, special projects, and other assignments at the request of the A/OPE CoS and staffing team.

Qualifications

Skills/ Qualifications: Excellent communication, strong organizational, and problem-solving skills, attention to detail and accuracy, excellent time management, ability to prioritize work, solid judgment, and decision-making ability, takes initiative and is adaptable.

Education and Experience: 10 years of dedicated experience related to federal government regulations and Department of State training policies and processes. Computer skills and working knowledge of relevant software such as MS Office Suite. Knowledge of standard office administrative practices and procedures.

Clearance: This position requires an active SECRET security clearance. Must be a U.S. Citizen.

Physical Requirements: In addition to the skills and qualifications mentioned above, candidates must, at a minimum, be able to meet the following physical requirements.

• Ability to lift up to 25 pounds
• Ability to use stairs without assistance
• Ability to perform repetitive motions with the hands, wrists, and fingers
• Ability to engage in and follow audible communications in emergency situations
• Ability to sit for prolonged periods at a desk and working on a computer
• Ability to stand, sit, walk, lift, carry, reach, kneel, crouch, bend and climb a step stool/ladder