Overview
Accepting applications
Open & closing dates
04/22/2024 to 04/30/2024
Salary
$66,214 - $128,956 per year
Pay scale & grade
GS 11 - 12
Locations
District of Columbia, DC
Many vacancies
Charleston, SC
Many vacancies
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Occasional travel - Occasional Travel maybe required
Relocation expenses reimbursed
Yes—Relocation expenses maybe authorized at the discretion of the agency.
Appointment type
Permanent -
Work schedule
Full-time -
Service
Competitive
Promotion potential
13
Job family (Series)
0201 Human Resources Management
Supervisory status
No
Security clearance
Secret
Drug test
Yes
Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk
Trust determination process
Suitability/Fitness
National security
Announcement number
SharedCert-2024-0009
Control number
786316300
Summary
You can make a difference in the world with a career at the Department of State! We are hiring many experienced Human Resources (HR) Specialist across the Department in various regional and functional Bureaus. If eligible, applicants will be referred to similar vacancies across the Department for an extended time period.
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This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
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Duties
Advises management on recruitment strategies to best attract, hire and retain a skilled, diverse and motivated workforce including available flexible hiring authorities, and sources and special programs.
Reviews, prepares, and/or coordinates position classification requests (establishment of new positions, reclassification of vacant positions, recertification of position descriptions, desk audits, accretion of duties) from management officials.
Processes HR actions in accordance with the Guide to Processing Personnel Actions in an electronic HR system.
Maintains liaison with the Department's central HR offices on HR functions within the scope of the work duties by providing statistics, back ground information, justifications, and other related data as required.
At the GS-11 level, the incumbent performs essentially the same duties as outlined above; however, the scope and complexity of assignments are of less responsibility and independence and receives closer than normal supervision.
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Requirements
Conditions of Employment
U.S. Citizenship is required.
Incumbent will be subject to random drug testing.
Depending on the job, a Secret security clearance or higher may be required.
Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: www.dhs.gov/E-Verify/
Qualifications
Applicants must meet all the qualification requirements described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.
Applicants applying for the GS-11 grade level must meet one of the following requirements:
A. Have at least 1 full year of specialized experience equivalent to the GS-09 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position.
Qualifying specialized experience must demonstrate the following:
1. Experience in at least one of the following HR Functional areas listed below:
Staffing and Recruitment - Advising management on recruitment strategies to best attract, hire and retain a skilled, diverse and motivated workforce including available flexible hiring authorities, and sources and special programs
Position Classification - Reviewing, preparing, and/or coordinating position classification requests (establishment of new positions, reclassification of vacant positions, recertification of position descriptions, desk audits, accretion of duties promotions, etc.) from management officials by applying to assess the accuracy and adequacy of the requests and its supporting documentations
Performance Management - Conducts technical reviews to ensure performance plans, progress reviews, and summary ratings comply with policies and procedures
Human Resources Development - Promoting internal and external training and identifying career development resources for employees
Benefits Management - Serving as the client organizations' initial point of contact and source of information on benefits
Employee Relations - Advising managers about appropriate disciplinary or corrective performance management techniques that are responsive to a range of conduct and performance problems
Labor Relations - Briefs management on labor relations laws, rules, and decisions.
2. Experience in relaying information to bureau managers/supervisors and employees as necessary and explaining human resources actions taken.
OR B. Have a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree, or LL.M. from an accredited college or university.
OR C. Have a combination of graduate level education and specialized experience (as described above), which is equivalent to the GS-09 level in the Federal Service. This experience and education together meets 100% of the qualification requirements for this position.
Combination of Experience and Education: When an applicant has less than one year of specialized experience as described in the announcement, he or she may combine successfully completed graduate-level education with experience to meet the total qualification requirements. Generally, 18 graduate semester hours is equivalent to 1 full-time year of graduate study (your school and department determine what constitutes 1 full time year of graduate study). The percentage of specialized work experience and the percentage of graduate study must total at least 100%.
Note: All applicants WILL BE required to submit transcripts as verification of educational requirement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you may lose consideration for this position.
Applicants applying for the GS-12 must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.
Qualifying specialized experience must demonstrate the following:
1. Experience in at least one of the following HR Functional areas listed below:
Staffing and Recruitment - Conducting and/or advising hiring officials on the development of job analyses on a variety of conventional positions using research, interview, observation, and analytical techniques.
Position Classification - Consults with and provides advisory services to management officials and staff concerning conventional classification and organizational structure issues .
Performance Management - Advises and provides training to managers on development of performance standards, including the development of critical elements, creating measurable performance standards, and developing narratives that support ratings.
Human Resources Development - Assists in the development of individual development plans and serves as the bureau training officer.
Benefits Management - Serving as the client organizations' initial point of contact and source of information on benefits. Provides information necessary to help employees obtain maximum gains from available benefits.
Employee Relations - Analyzes facts related to employee conduct or performance issues to determine if there are justifiable grounds to take action and the appropriate next steps
Labor Relations - Briefs management on labor relations laws, rules, and decisions. Assists managers, employees, and union representatives in resolving grievances in consultation
2. Experience in relaying information to bureau managers/supervisors and employees as necessary and explaining hunan resources actions taken.
There is no substitute of education for specialized experience for the GS-12 position.
Education
See the qualifications section of this vacancy announcement for education requirements.
Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. For a list of accredited organizations recognized as specializing in interpretation of foreign education credentials, visit: www.naces.org/members.php.
Additional information
For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or OAA@state.gov.
If eligible, telework and/or remote work agreements may be permitted with supervisory approval. [Please note that any approved remote work arrangement is subject to the locality pay area of the alternative telework worksite.
Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days. Telework eligibility and security clearance requirements may vary for such similar positions.
Benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, a review of your resume will be conducted and compared against your responses to the assessment questions to determine if you are qualified for this job. Note: Responses to questions that are not fully supported by the information in your resume may result in adjustments to your rating.
Applicants who meet the minimum qualification requirements, as described in the “Qualifications” section of this announcement, will be assigned to one of three quality categories:
Qualified - In addition to meeting minimum qualifications, applicants must demonstrate a basic level of the required competencies (knowledge, skills and abilities) for the position.
Well Qualified - In addition to meeting minimum qualifications, applicants must demonstrate proficiency in some but not all of the required competencies (knowledge, skills, and abilities) for the position.
Highly Qualified - In addition to meeting minimum qualifications, applicants must fully demonstrate proficiency in all of the required competencies (knowledge, skills and abilities) for the position.
Highly Qualified applicants may be referred to the hiring manager for further consideration and possible interview. The category assignment is a measure of the degree in which your background matches the competencies (knowledge, skills, and abilities) required for this position. Your qualifications will be evaluated on the following competencies:
Ability to provide human resources advisory services.
Skill in providing customer service.
Ability to research, interpret and apply human resources laws, regulations, policies and procedures.
Ability to analyze a problem or situation and problem solve to determine best course of action.
Ability to communicate effectively orally and in writing.
Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the Highly Qualified category. Other 10-point preference eligible and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligible applicants within the category in which they qualify. View information on veterans' preference on OPM’s Fed Hire Vets website.
Agency and Interagency Career Transition Assistance Program (CTAP and ICTAP) Eligibles: If you have never been a Federal employee, you are not CTAP or ICTAP eligible. View information about CTAP and ICTAP eligibility on OPM's Career Transition Resources website. You must be rated in the Well-Qualified category for this position and submit the supporting documents listed under the required documents section of this job announcement to receive consideration for selection priority.
You may preview questions for this vacancy.
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Required Documents
All required documents listed below, that are applicable to you, must be submitted to our automated system by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
1. Resume showing relevant work/volunteer experience, education and training. Include the start and end dates (from month/year to month/year) and the number of hours per week worked/volunteered. Your resume serves as the basis for qualification determinations and must support your answers to the completed online assessment questions.
2. Transcripts, if applicable and you are qualifying based on education. See the Qualification and Education sections of this announcement for more information. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment. REMOVE IF NOT APPLICABLE FOR THE ANNOUNCEMENT AND ADJUST NUMBERING]
3. Veterans' Preference Documentation, if applicable:
To claim 5-point preference, submit a copy of your DD-214 Certificate of Release or Discharge from Active Duty.
To claim 10-point preference, submit all required documentation outlined on the SF-15 (Application for 10-Point Veteran Preference) to support your claim (e.g., DD-214, official statement from the Department of Veterans Affairs, etc.). If we cannot verify your 10-point preference claim, your application will be reviewed for 5-point preference.
To claim 10-point derived preference (i.e., spouses, widows, widowers or mothers of veterans), submit a completed SF-15 and all required documentation listed on the SF-15 to support your claim.
To claim 0-point Sole Survivorship preference, submit a copy of your DD-214 or another form of official documentation showing that your discharge or release from active duty occurred on or after August 29, 2008 and was based on a sole survivorship discharge.
For all preference claims:
DD-214 Member 4 copies are preferred and must show the dates of service, type of discharge, and any qualifying service campaign medals.
If you are currently on active duty and applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must provide a certification on letterhead from your military branch which contains your military service dates, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions. The expected date of discharge or release must be no later than 120 days after the certification is submitted for consideration for this vacancy announcement.
For more veterans’ preference information, visit the USAJOBS Help Center.
4. ICTAP/CTAP documentation, if applicable (e.g., reduction-in-force (RIF) separation notice, RIF separation SF-50 personnel action, certification of expected separation, etc.). Visit our agency’s ICTAP and CTAP eligibility information sites for more information and required application documentation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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How to Apply
Prepare your application in USAJOBS
To start your application, click Apply and we’ll walk you through the process to attach a resume and any required documents.
During the application process you can review, edit, delete, and update your information. We’ll automatically save your progress as you go, so you won’t lose any changes. You have until 11:59 p.m. Eastern Time (ET) on the closing date of this announcement to complete the application process.
STEP 1: Select the "Apply" button and follow the instructions to register or sign into USAJOBS.
STEP 2: Submit your resume. Please see the Required Documents section for specific information that should be outlined in your resume.
STEP 3: Complete the online assessment questions.
STEP 4: Submit all required documentation applicable to you, as listed in the Required Documents section.
To learn how to view the status of your submitted supporting documentation and application, visit the Application Instructions section of our agency’s Civil Service selection process site.
Technical assistance with your on-line application is available through the Help Desk at mgshelp@monster.com or by calling (866) 656-6830 between the hours of 7:00 a.m. and 7:00 p.m. ET
Alternate Application Procedures
If applying online poses an extreme hardship, you may request alternate application procedures to submit your application package. Contact the Human Resources office listed on the announcement between the business hours of 8:15 a.m. and 5:00 p.m. ET at least 2 working days prior to the closing date of this announcement. The application package for alternate application procedures must be submitted and received in the Human Resources office no later than 11:59 p.m. ET on the closing date of this announcement. Paper applications and information sent by mail will not be accepted.