Description

Job Description

Purpose

The Executive Assistant will provide high-level administrative support to C-Suite executives, enhancing their effectiveness and efficiency in driving organizational goals. 

The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast paced environment.

Essential Duties/Responsibilities to be performed with or without accommodation

· Calendar Management: Coordinate and manage complex schedules including arranging meeting, appointments, and travel itineraries for C-Suite executives.

· Communication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications, emails and phone calls. 

· Information Management: Organize and maintain sensitive information, document, and files, ensuring confidentiality and accessibility.

· Meeting Coordination: Prepare agendas, take minutes and distribute materials for meetings ensuring seamless communication and follow-up on action items.

· Project Support: Assist in various projects, and initiatives, including research, data analysis, and presentation preparation to support strategic decision-making.

· Relationship Management: Build and maintain strong relationship with key stakeholders, both internally and externally, to facilitate effective collaboration and communication.

· Expense Management: Process and track expense reports, invoices and reimbursement in a timely and accurate manner.

· Office Operations: Handle administrative tasks such as ordering supplies, managing office equipment, and coordinating office events or functions.

· Travel Arrangements: Coordinate travel logistics, including flights, accommodation, transportation, ensuring smooth travel experiences for executives. 

Prioritization: Anticipate needs and proactively manage competing priorities, deadlines, and requests to optimize executive productivity.

Requirements

Qualifications: 

· Bachelor’s Degree in Business Administration, Management, or related field is preferred

· Proven experience as an executive assistant or similar role supporting C-Suite executives.

· Strong proficiency in Microsoft Office Suite and other relevant software applications

· Exceptional organizational and time management skills with acute attention to detail. 

· Excellent communication and interpersonal abilities, with a high level of professionalism and discretion. 

· Ability to work independently, prioritize tasks, and adapt to changing priorities in a dynamic environment. 

· Discretion and confidentiality in handling sensitive information and confidential matters. 

Work Environment and Physical Demands required to perform essential functions

· Moderate noise (business office with computers, phone, printers, light traffic)

· Ability to sit at a computer for an extended period of time

· Regularly required to sit, stand, talk, hear, and use hands and fingers to operate a computer keyboard and telephone

· Specific vision abilities include close vision requirements due to computer work

· Ability to lift up to 20lbs

MTC Holding Corporation is an equal opportunity employer