Description

JOB SUMMARY:

Responsible for performing a wide range of personnel duties within the human resources department while modeling the organizational purpose, values, and standards consistently.

ESSENTIAL FUNCTIONS:

Duties/Responsibilities:

• Perform all duties with respect to Company’s Purpose, Values, Standards & Core Competencies. 

Recruiting & Onboarding:

• Administrative support for recruiting efforts, such as scheduling interviews and following up with job applicants to inform them of the status. 
• Initiating background checks and drug screens on job applicants. 
• Process hiring-related paperwork.
• Schedule or conduct new employee orientations.

HR Administration

• Prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software. 
• Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms. 
• Administer and monitor leave of absence programs to ensure legal compliance, reviews and analyzes FMLA/state leave law applications, and makes recommendations and develops employer responses. 
• Provide technical support and guidance to employees, supervisors, and managers in evaluating reasonable accommodation and protected leave requests. 
• Assist with job analyses and revisions to job descriptions. 
• Handle paperwork at termination including unemployment insurance claims and reports to supervisor on disputed claims. 
• Enroll employees in employee benefit programs and notify payroll department of changes in deductions, and provide information about provisions of alternative benefit packages. 
• Set up informational meetings about 401(k) plan options, enrolls newly eligible employees, processes 401(k) loans, and transmits information to payroll department about enrollment and changes in deductions. 
• Complete annual audit an assessment of Employee Lodging agreements and accommodations. 
• Complete regular audits of the HRIS system for accuracy, compliance, and utilization. 
• Analyze employment-related data and prepare required reports. 

Safety and Workers’ Compensation

• Facilitate workers' compensation claims, communicates regularly with supervisor and injured worker and follows up on disability, workplace accommodations and return to work.
• Coordinate New Hire Safety Training Program in consultation with operations team.
• Prepare regular safety spotlights in conjunction Training Specialist for use organization wide. 
• Ensures safety equipment availability and utilization in coordination with the operations team. 
• Prepare illness and injury reports for internal use, workers' comp, and OSHA, including OSHA Form 200 and Form 300. 
• Complete all federal, state or county related reporting for public health purposes.

Payroll

• Accurate preparation, documentation, distribution, and reconciliation of payroll and the administration of the payroll system.
• Perform frequent internal audits to ensure reporting accuracy
• Prepares tax filings and other reporting.
• Assist Supervisors with resolving issues employees have with timesheets, pay stubs, and other payroll matters

Other Duties - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the team member for this position. Duties, responsibilities, and activities may change at any time with or without notice.

COMPETENCIES YOU BRING:

• Executor - gets things done and has an organized process toward completing projects 
• Collaboration: Works effectively with colleagues toward common goals, and/or facilitates goal achievement in others; dimension includes either / both intellectual and material collaboration 
• Communication: Expresses oneself using clear, effective, and efficient language. Listens patiently and attentively with intent to truly understand what is being communicated. Adapts to the purpose of the communication with appropriate style, substance, detail, and confidence.
• Emotional Intelligence: Recognizes the emotions of self, others, and groups, with an acute awareness of what emotions will be triggered by different behaviors or issues.
• Managing Change: Demonstrates support for innovation and for organizational changes needed to improve the organization’s effectiveness; initiating, sponsoring, and implementing organizational change; helping others to successfully manage organizational change. 
• Diagnostic Information Gathering: Identifies the information needed to clarify a situation, seek that information from appropriate sources, and use skillful questioning to draw out the information, when others are reluctant to disclose it. 

Requirements

SKILLS:

• Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. 
• Communication - Convey information both orally and written in a timely and clear manner which promotes an accurate understanding on the part of your audience. 
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. 
• Judgment and Decision Making – Considers the relative costs and benefits of potential actions to choose the most appropriate one.
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. 
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. 
• Time Management - Managing one's own time and the time of others. A proven ability to meet deadlines and the ability to prioritize tasks and to delegate them when appropriate. 
• Proficient with Microsoft Office Suite or related software. 

EDUCATION and EXPERIENCE 

• High School Diploma or GED
• 2 years of office/clerical experience
• 1 year of human resource or payroll experience, or related education
• Bilingual in Spanish preferred
• Must be able to pass background and drug screening.