MHANJ- Ocean Administrative Assistant for Local Non-Profit

Reports to the Chief Administrative Officer for a local non-clinical Mental Health Agency providing peer delivered supports, services, and programs to residents of Ocean County.

Responsibilities:

 Program/Staff Calendar Management

 Website functions and social media profiles

 Aggregate and submission of reports and prepare proposals and presentations as needed.

 Assistance in development of marketing, grant proposals, and verbiage.

 Communicate with internal and external programs and partnerships.

 Coordinate activities and operations to secure efficiency and compliance with organizational policies and procedures.

 Manage phone calls and correspondence (e-mail, letters, packages etc.)

 Drafts, formats, and prints relevant documents.

 Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning.

 Creates agendas and takes meeting notes.

 Online video conferencing utilization

 Maintain office equipment when needed.

 Organize supplies, file paperwork, recycle, etc.

 Any other responsibilities given by supervisor and/or administrative staff.

Requirements:

 Experience as an office administrator/administrative assistant, office assistant or relevant role

 Associate degree/Peer training and/or credentialing preferred.

 Experience in mental health/substance use/peer support.

 Strong grammatical skills and ability to prove documentation required.

 High level of technology literacy and a willingness to learn new applications with a short learning curve. Technology platforms include Proficiency in Microsoft Word, Excel, Survey Monkey, Zoom, Microsoft Teams, Canva, and Constant Contact (or similar) - Required

 Proficient in Social Media Marketing/Management

 Outstanding communication and interpersonal abilities

 Strong Attention to Detail

 Ability to work independently & collaboratively.

 Exceptional Customer Service Skills

 Excellent Time Management Skills

 Strong Prioritization and Organization Skills

 Ability to Handle Confidential Information

 Strong Record Keeping Skills; to include scribing and meeting notes.

 Clean and Valid Driver’s License

This is a part time/full time position located in Ocean County

Approximately 24-35 hours per week; $18-22 per hour; based on experience.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 35 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• Day shift

Experience:

• Executive administrative support: 3 years (Preferred)

Ability to Commute:

• Toms River, NJ 08753 (Required)

Ability to Relocate:

• Toms River, NJ 08753: Relocate before starting work (Required)

Work Location: In person