• Manage the CTO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle correspondence, including emails and phone calls, directing inquiries to the appropriate department when necessary.
• Assist in tracking departmental budgets and expenses which includes monitoring and maintain accurate budget numbers so that YTD spend can be monitored.
• The Admin will be liaising with the finance department.
• Assist the CTO in processing purchases which includes:
  • Shipping/receiving equipment for new hires and collecting equipment for terminations.
  • Updating inventory status for equipment
  • Work off the FedEx website to create shipping labels, pack boxes, organize and track the return of equipment.
  • Be the liaison for vendor purchases, working with the account manager on pricing/availability/etc
  • Purchase items from vendor website and create corresponding POS
  • Manage packing list/ check incoming purchased inventory/ Notify finance that equipment was received.
• Maintain an organized filing system for important and confidential company documents.
• Send/receive physical equipment and properly inventory in storage room
• Retire and dispose of old inventory:
• • Contact disposal vendor
  • Inventory equipment for disposal
  • Collect certificate of destruction 
• Facilitate internal communication within the technology department by distributing information and updates as needed.
• Schedules repairs and other on-site visits
• Manage department’s meetings and calendars. (Vacations, sick, etc.)
• Sends out companywide email alerts and notifications
• Liaison with the facility – Building management: New hires, Terms, Badges.
• Manages consultant hours in Halo
• Perform additional administrative tasks and projects as required by the CTO.

Job Summary