About McDaniel College:

McDaniel College, recognized nationally among "Colleges that Change Lives" and U.S. News and World Report top-tier liberal arts colleges, is a four-year private college of the liberal arts and sciences offering more than 60 undergraduate programs of study, including dual and student-designed majors, plus 20 highly regarded graduate programs. At McDaniel College we value our employees by offering our full-time employees tuition remission, 403B retirement accounts, paid time off, medical insurance, flexible spending accounts, life insurance, and paid maternity and parental leave. Visit College website for details.

Job Description:

To be eligible to apply for this position, you must be a current student enrolled at McDaniel College. This position is open to both work study and campus employment students.

Position: Accounts Payable Assistant

Revision Dates: 11/2022

Reports to: Assistant Controller

Department: Financial Service

Salary Grade: Tier I

FSLA Status: Non-exempt

Location: Thompson Hall

Duration of Appointment: Academic Year 2023-2024

Hours:

• Available Time Frame / Monday-Friday 8:30am - 4:30pm
• The number of hours worked each week is typically 16 hours.

BASIC RESPONSIBILITIES:

A. Assist with Accounts Payable duties.

B. Assist with Accounting Team

C. Assist with Customer Service

SPECIFIC RESPONSIBILITIES:

A. Assist with Accounts Payable Check Runs each week.

• Verify accuracy of voucher registers with the payment requests. Review the vendor name, account number, and amount. Notify the Accounts Payable Manager of any errors.
• Check in and verify check requests, purchase orders, expense reports and refund lists and prepare folder for Controller to sign requests.
• Enter new vendors and voucher payment requests in software system.
• Alphabetize vouchers with the check report to prepare for check processing.
• Verify New Vendor entries and sign New Vendor Report.
• Scan weekly check runs accurately into Image Now for filing.
• File W-9 forms.
• Assist with moving old year files to the basement.
• Prepare files over 7yrs old for Shredding.
• Process weekly Accounts Payable payment runs and Accounts Payable functions in the absence of the Accounts Payable Manager.
• Ability to issue stop payments, reissued payments, and manual check payments in the absence of Accounts Payable Manager
• Assist Accounts Payable Manager with payment inquiries, reissue of refunds, Utility bills and various other duties.
• Sort daily department mail

B. Assist Accounting Team

• Assist with entry and filing of Journal Entries for Accounting
• Assist with other duties if needed

C. Assist with Customer Service

• Assist Vendors, Staff, and Payment vendors with Accounts Payable queries
• Cover the office, as needed.
• Direct guests to proper dept if asked.

D. Other Financial Responsibilities.

• Make copies as needed by the Controller for the auditors.
• Deliver requested information to departments as needed.

Requirements:

Qualifications:

• Current undergraduate at McDaniel College
• Ability to respect confidentiality of financial information.
• Good customer service skills and good interpersonal communication skills.
• Ability to do multitask.
• Strong computer skills, familiar with Microsoft, Outlook and will be using various software modules.
• Attention to detail and accuracy.
• Reliable and able to work in a faced paced environment

Additional Information:

McDaniel College, an equal opportunity employer, does not discriminate in the recruitment, admission, and employment of students, faculty, and staff in the operation of any of its educational programs and activities. McDaniel College will not tolerate any discrimination or harassment on basis of any protected status including race, religion, color, national origin, disability, age, sex, sexual orientation, gender identity, pregnancy, military status, genetic information, marital status, veteran's status or any other legally protected status. For more information on the College's commitment to diversity, equity and inclusion, please visit https://www.mcdaniel.edu/about-us/diversity-equity-inclusion.

Frequently Asked Questions (FAQ's)