The Administrative Assistant will provide HR, administrative, and clerical support to the management team. Hours are Monday thru Friday 8:00am-4:30pm.

Duties/Responsibilities:

• Answer incoming calls and forward to intended personnel the caller is looking to reach. Coordinate with each MAX management member on how callers should be addressed and screened before forwarded on
• Greet visitors and coordinate with MAX personnel when they arrive. Same rules apply as above regarding customers without scheduled appointments
• Maintain conference rooms and help coordinate set-up and clean-up based on scheduled meetings
• Assist in various HR functions, such as scheduling employee events, maintaining training records, scheduling interviews, onboarding of new employees, etc
• Assist Executive team in various projects
• Maintain inventory levels of office supplies and refreshments
• Coordinate issues with copier/printer with appropriate MAX or vendor personnel
• Review and distribute mail accordingly
• Support department groups as requested
• Other duties as assigned

The ideal candidate will have the following qualifications:

• Great communication skills
• Excellent attendance
• Working knowledge of Microsoft office
• Organized