Diverse litigation law firm focused on maritime, personal injury and commercial litigation has an immediate opening for a Legal Assistant/Secretary to support one Shareholder and one (or more) associate attorneys. Candidates must have a professional and polished demeanor, exceptional commitment to accuracy, detail, and follow-up, be able to multitask and have an upbeat attitude.

The person in this role will be responsible for scheduling, screening calls, responding to communications, and drafting, formatting, and revising correspondence and legal documents.

Primary Responsibilities

· Completes a broad variety of administrative tasks, including managing an active and changing calendar of appointments; arranging travel plans; completing expense reports; and composing and preparing correspondence.

· Organizes meetings, including scheduling, sending reminders, and organizes catering when necessary.

· Ensures background information for meetings are ready, including reviewing legal calendar for accuracy and upcoming deadlines.

· Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

· Handles incoming calls in a courteous, efficient manner.

· Handles expense reconciliation and reimbursement.

· Prepares correspondence, pleadings and other legal documents.

· Proofreads documents to ensure accuracy and completeness prior to distribution or filing.

· Files legal documents in state and federal courts.

· Updates and maintains files in a timely manner.

· Prioritizes and executes assigned tasks quickly and accurately, in an an organized and detailed oriented manner.

· Prepares for trial by assisting attorneys and paralegals.

· Additional duties as required.

Personal Attributes

· Understands and abides by the policies and procedures of the firm

· Flexible and willing to assist wherever needed.

· Demonstrates a positive attitude and is approachable.

· Adapts well to fluctuations in workload and changes in responsibilities.

· Able to work effectively in stressful situations with a demanding workload.

· Presents written communications that are concise and accurate.

· Exhibits confident and professional verbal and written communication skills.

· Answers questions clearly and thoroughly.

· Is a problem solver.

Skills and Abilities

· Lexis Nexis, Pacer, ECF, TrialWorks or other comparable document management system, Word, Outlook, PowerPoint, DropBox, and Excel.

· PC skills; ability to use phone system, copier, scanner, fax, and printer.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Experience:

• Legal Assistant: 3 years (Required)

Work Location: In person