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Mary Kraft HR is Hiring a Program Assistant Near Baltimore, MD
Job Description
Job Description
Nature & Scope
Your Piece of the Puzzle
Mary Kraft is recruiting for a Program Assistant on behalf of our partner, a private Jesuit university in Baltimore, Maryland. This is a contract position offering competitive pay ( $19hr ) and opportunity for long term career progression.
The program assistant provides administrative support to a large department or program. Duties include providing a diverse range of administrative support while balancing multiple priorities in support of department.
Primary Functions & Responsibilities
Tasks That Will Lead You to Success
- Provide confidential administrative support.
- Answer phone calls and direct calls to the appropriate party; handle routine inquiries.
- Draft routine correspondence, take and/or transcribe minutes, create spreadsheets, presentations, documents, and files.
- Organize and maintain electronic and other files and records.
- Proofread documents for accuracy. Sort and distribute incoming mail and correspondence.
- Collect and prepare information for use in discussions and meetings, etc.
- Maintain all office equipment, including ordering equipment and supplies, scheduling repair and maintenance and troubleshooting of equipment.
- Resolve or appropriately refers questions, requests, complaints, and problems.
- Prepare invoices and ensure timely payment. Process budget adjustments and monitor budgets.
- Prepare and format reports, perform data entry and track data on a regular and as needed basis.
- Handle complex schedules and calendars for one or more department members; communicate information regarding cancellations or changes.
- Coordinate events, meetings, and conferences; manage program registrations and communications; coordinate room reservations, refreshments, set-up, equipment, and provide logistical support.
- Make appointments and travel arrangements when necessary.
- Responsible to perform routine and ad hoc project work and program specific activities, meeting deadlines as assigned.
- Provide progress reports and alert supervisor to barriers and significant problems. Maintain office website.
- May supervise student employees. Assists with special projects, as assigned.
Requirements & Qualifications
Skills/Experience That Will Help You Thrive in This Role
- Associates or vocational/technical school degree required.
- Knowledge of office practices, procedures, systems, and equipment.
- Ability to answer multiple phone lines while maintaining poise and providing first-rate customer service.
- Proficiency in Microsoft Office products (i.e Word, Excel, PowerPoint, Outlook, etc.) and data systems.
- Excellent written and oral communication skills, efficient work habits, strong organizational skills, and strong attention to detail.
- Strong multi-tasking and follow-up skills with ability to manage and meet multiple deadlines.
- Ability to produce accurate work and prioritize effectively. Ability to prepare and maintain budgets and generate Excel and other reports.
- Ability to maintain confidentiality and use discretion.
- Demonstrated experience organizing, planning, and coordinating events.
- Ability to support the University’s goals for institutional diversity, as well as the goals and values of a Catholic, Jesuit education.
Job Summary
JOB TYPE
Full Time
SALARY
$92k-121k (estimate)
POST DATE
04/26/2024
EXPIRATION DATE
05/14/2024
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The following is the career advancement route for Program Assistant positions, which can be used as a reference in future career path planning. As a Program Assistant, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Program Assistant. You can explore the career advancement for a Program Assistant below and select your interested title to get hiring information.
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