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Reporting to the Executive Vice President & Chief Operating Officer (COO) and under limited direction, the Executive Assistant will provide professional-level administrative support to the COO and other administrative leadership, and serve as the primary point of contact for internal and external communication for the Office of the COO.
Will independently coordinate a number of administrative tasks including active calendar management; completing expense and credit card reports; arranging detailed and complex travel plans, itineraries and agendas; communicating on behalf of the COO with Institute managers, employees, vendors and customers; assisting with the completion of presentations, reports and marketing materials; acting as the gate keeper for the COO’s office to ensure schedules are maintained and remain efficient; and performing all other related duties and tasks as required or assigned.
Requires a Bachelors degree in a relevant discipline and a minimum of 5 years of directly-related administrative support experience to an executive or team of executives; or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.
The Executive Assistant position requires demonstrated expert-level experience with a wide variety of administrative duties including, but not limited to, drafting correspondence, developing budgets, maintaining databases, and coordinating meetings and travel. Requires the ability to manage a significant volume of duties with minimal instruction.
Must have superior professional-level written and verbal communication skills, a high degree of professionalism, strong organizational and time-management skills and excellent customer-service skills. Demonstrated ability in managing a wide variety of tasks simultaneously while meeting multiple deadlines is required. Must have the ability to work independently and as a part of a team as well as the ability to maintain the confidentiality of critically sensitive information.
Requires professional-level computer skills to include significant experience with and understanding of Microsoft Office—particularly Outlook, Excel and PowerPoint—and the ability to learn department-specific computer systems as needed. Proficiency with Adobe and Visio preferred.
The typical schedule for this position is Monday-Friday, 8am-5pm Mountain, but periodic availability outside of these hours may be required for special projects, after-hours travel schedule changes, etc.
Salary is commensurate with experience.
EEO, including disability/vets
Full Time
Scientific Services
$67k-86k (estimate)
12/10/2023
04/04/2024
lovelacebiomedical.org
VIRGINIA BEACH, VA
100 - 200
1947
<$5M
Scientific Services
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The job skills required for Executive Assistant include Administrative Support, Presentation, Leadership, Time Management, Confidentiality, Customer Service, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.