Seeking a reliable Office Assistant, who will handle admin tasks, like answering calls, taking payments, and supporting the sale staff. The tasks of the office assistant include posting/organizing new vehicle arrivals, sending out customer invoices, submitting monthly sales reports, and making sure parts are ordered and expenses are linked to each vehicle in a timely matter. The ideal candidate will be great at prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running systems in our company’s office and contributes to driving sustainable growth.

Responsibilities

• Manage upcoming jobs/material lists/ appointments etc. for the construction crews
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Send weekly records to our accountant for payroll and cost expensing
• Submit timely reports and prepare the schedule for the following week.

Skills

• Proven experience as an office administrator, office assistant, or relevant role
• Great communication and interpersonal skills
• Fluent in Spanish is preferred
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software
• Qualifications in secretarial studies will be an advantage
• A high school diploma or some college is preferred

Job Types: Full-time, Part-time

Pay: $12.00 - $18.00 per hour

Expected hours: 15 – 35 per week

Benefits:

• Employee assistance program
• Employee discount
• Flexible schedule
• Referral program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

People with a criminal record are encouraged to apply

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: In person