Position Summary

The Administrative Assistant I will provide a wide range of administrative support to the Directors, Deans, department staff and supporting elements.

Essential Functions, Duties, and Responsibilities

• Calendar management, arrange and coordinate travel, coordination and preparation of meeting materials and recording meeting notes.
• Support the administrative business functions of the department by entering purchasing, budget, vehicle, and key forms. Assisting with time-effort, timesheet, leave form collections and vehicle maintenance.
• Prepare reports and letters, answer calls, sort mail, assign academic advisors.
• Coordinate and manage the department budget with supervision of the department head.
• Maintain inventory of office supplies, general bookkeeping.
• Research and compile correspondence and confidential information for faculty, staff, and students.

Knowledge, Skills, and Abilities

• Must have excellent organizational, communication, and social skills.
• Proficiency in MS Office Suit, including Word and Excel, and have notable skills in processing spreadsheets.
• Experience maintaining budgets.
• Excellent customer service skills.
• Ability to maintain confidentiality of sensitive data.
• Ability to spend long periods of time on the telephone and follow a script.
• Self-starting and able to work consistently without direct supervision.

Education and Experience

• Associates degree is preferred.
• At least two years' experience working in an office management position is required.
• Experience working in a higher education institution is preferred.

Lincoln University is an equal opportunity employer. No employee or applicant will be discriminated against in any condition of employment because of race, color, national origin, sex, religion, age, disability, veteran status, or any other status protected by law.