Company : ABC Fitness Solutions It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Job Description The Administrative Assistant provides administrative support to multiple divisions; coordinating team training and travel, and assisting in daily functions. **Must be located in Dallas, Texas or surrounding area. (Hybrid). WHAT YOU’LL DO: Administrative support Support leadership by maintaining spreadsheets and calendars Recurring billing, calendar management, event planning and coordinating Arrange and coordinate travel accommodations, flights, itineraries, and amenities for departmental staff Acts as the point of contact during travel emergencies and assists as needed Approve Amex charges, review, prepare, and submit reimbursement expense reports to ensure accuracy, timeliness, and detail within specified deadlines Coordinate with the accounting department on expense report schedules & assist/approve all expense reports for SD/IT in a timely manner Act as liaison for setting and scheduling appointments and assist with scheduling conflicts as needed Process all fax, mail, and scanned documents daily as needed Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner Collaborate with team members and provide backup administrative support as needed Discretion and confidentiality regarding highly sensitive documents ensuring compliance with PCI, ABC Security procedures, HR information, and Executive level/Chief level management Other duties as assigned by management WHAT YOU’LL NEED: Flexibility - ABC is a client centric organization requiring a great deal of flexibility Regular and reliable attendance is required High school diploma or equivalent Minimum of 1 year experience as Administrative Assistant required Moderate to advanced knowledge of Word, Excel, Outlook Basic knowledge of standard business practices Keep all Leadership and HR related information confidential Excellent customer service skills Expresses a high level of energy and attention to detail and professionalism Ability to multi-task and change direction quickly with strong communication and interpersonal skills Strong organization/prioritization skills and the ability to develop and manage a departmental filing system Ability to work independently with little or no supervision Ability to organize and handle a high volume of meetings and scheduling requests Ability to problem solve using deductive reasoning skills in a timely manner Ability to succeed in a team environment Excellent written and verbal communication skills including punctuation, spelling, grammar and writing technique Basic skills including but not limited to addition, multiplication and division of whole numbers, decimals and fractions Desire to succeed in a fast paced environment Must be extremely detail-oriented and able to make sound decisions Flexibility & Adaptability – ability to change priorities quickly and often Fast paced and positive Employee may be required to furnish mobile services and devices necessary to receive business communications on a continual basis; including voice, text, email, and ability to connect to ABC’s enterprise email server AND IT’S GREAT TO HAVE: College degree (preferred) WHAT'S IN IT FOR YOU: Purpose led company with a Values focused culture – Best Life, One Team, Growth Mindset Days of Disconnect – once a quarter, we take a collective breather and enjoy a day off together around the globe. #oneteam Please note that the salary information shown below is a general guideline only and based on employees in the United States and may be different in other countries. Salaries are based upon candidate experience, qualifications, and location, as well as market and business considerations. The hourly rate for this role will be $20 - $25 USD. Your recruiter can share more about the specific salary range for the job location during the hiring process. Also, certain positions are eligible for additional forms of compensation such as bonuses and commissions. We’re committed to diversity and passion, and encourage you to apply, even if you don’t tick all the listed skillsets! ABC’S COMMITMENT TO DIVERSITY, EQUALITY, BELONGING AND INCLUSION: ABC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are intentional about creating an environment where employees, our clients and other stakeholders feel valued and inspired to reach their full potential and make authentic connections. We foster a workplace culture that embraces each person’s diversity, including the extent to which they are similar or different. ABC leaders believe that an equitable and inclusive culture is not only the right thing to do, it is a business imperative. Read more about our commitment to diversity, equality, belonging and inclusion at abcfitness.com ABOUT ABC: ABC Fitness Solutions (abcfitness.com) is the premier provider of software and related services for the fitness industry, and has built a reputation for excellence in support for clubs and their members. ABC is the trusted provider to boost performance and create a total fitness experience for members of clubs of all sizes whether a multi-location chain, franchise or an independent gym. Founded in 1981, ABC helps nearly 16,000 clubs and facilities globally perform better and more profitably offering a comprehensive SaaS club management solution that enables club operators to achieve optimal performance. ABC Fitness is a Thoma Bravo portfolio company, a private equity firm focused on investing in software and technology companies (thomabravo.com). #LI-REMOTE If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Our employees are encouraged to be pro-active in expressing their ideas and contributing to the company’s future. We have achieved this through constant pursuit of new developments and innovations in an exciting team environment. Likewise, ABC contributes to our employees’ futures. In addition to our outstanding employee benefits, employees also receive training on an on-going basis allowing them to develop their strengths and move up in the company.