JOB
Intent & Definition: The Lathrop – Manteca Fire District is seeking a highly motivated individual with strong interpersonal and administrative skills. We are soliciting applications to establish an eligibility list for current and/or future vacancies with the Administrative Assistant classification. The Administrative Assistant I is a non-exempt position that is responsible for performing a wide range of clerical and administrative tasks to support the daily office operations of the Lathrop Manteca Fire District. The Administrative Assistant I learns to perform and performs routine and complex tasks and duties assigned to class of Administrative Assistant I series by providing office, clerical and administrative support to management staff, and other staff, in one or more departments as needed; interprets and applies policies, procedures and work methods associated with assigned duties; performs other related duties as required.The Fire District: The Lathrop – Manteca Fire District is located in the spacious San Joaquin Valley about 50 miles east of San Francisco. It was formed in 1936 to provide fire protection for the rural farmland and the unincorporated communities in the South San Joaquin Valley. Today, the District is a full service organization that operates out of five fire stations to serve all of the City of Lathrop and the rural and unincorporated areas of Manteca.
EXAMPLE OF DUTIES
Examples of Essential Duties: Serve as office receptionist; greet visitors, provide information to the public, refer visitors and callers to the appropriate person, answer the telephone, and receive and transmit messages. Maintain inventories of informational materials in order to direct visitors to the appropriate parties within the Fire District. Receive, sort and distribute mail. Operate a computer, use of Microsoft Word, Excel, and Power Point and other software that may be required to perform Fire District office tasks. Type and proofread documents.Perform a variety of general and basic office assistant assignments such as filling, collating and basic data entry. Manage the schedule for the District’s conference and training rooms. Receive and record miscellaneous payments; assist with basic office records management and tabulate. Prepares a variety of documents and forms, including general correspondence, reports, orders, agenda packet materials, billing registers, and memoranda. Assist in maintaining complete and accurate records and files such as for the Fire Prevention Bureau. Provides basic support and assistance to other office departments such as Human Resources, Accounting and Fire Prevention. Performs other duties as assigned. *Note: The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment.