Under general supervision of the Department Chair, The Administrative Support Coordinator I plays a crucial role in providing comprehensive clerical, administrative, and logistical support to multiple programs within the ASBSN, Health Science, and RN-BSN departments. This position ensures the smooth operation of program activities by coordinating various tasks, managing records, and providing comprehensive administrative support faculty, staff, and students.

• Serves as a resource for department and public on university and department policy and procedures.
• Coordinate clerical and administrative support functions for assigned programs, handling a variety of tasks with accuracy and efficiency such as such as preparing and submitting reports, maintaining records, managing payroll, ordering supplies, and assisting with class scheduling and curriculum management.
• Track, monitor, and coordinate department or program budgets, oversee cash handling processes, managing department finances, and processing various financial transactions.
• Provide support for event logistics, managing contracts and agreements, coordinating publicity materials and activities, and supporting community outreach efforts. assigning duties, training, leading, and coordinating the work of student assistants.
• Maintain and update program databases with accurate and current information.
• Facilitate communication between faculty, staff, and students by disseminating relevant information via email, newsletters, and other communication channels.
• Ensure accurate record-keeping for student progress, including grades, attendance, and program completion requirements.
• Assist in ensuring compliance with regulatory requirements, accreditation standards, and institutional policies related to the programs.
• Provide administrative support for program committees, including scheduling meetings, preparing agendas, and documenting proceedings.
• Assist faculty, staff, and students with technology-related issues, such as troubleshooting software problems or coordinating equipment maintenance.
• Collaborate with student services departments to provide holistic support for student success, including referrals to counseling, tutoring, and academic advising services.
• Other duties as assigned.

Experience: Several years of related office work experience.

• Bachelor’s degree in a related field.
• Two years of experience in administrative support roles.
• Experience working in a higher education environment.
• Experience in financial management, including budgeting, monitoring accounts, and processing financial transactions.
• Experience with travel and expense management software (e.g. Concur).
• Experience with integrated business software (e.g. PeopleSoft).

• Experience to be fully functional in all technical aspects of work assignments.
• Ability to understand and operate in a variety of organizational structures.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

• Ability to occasionally work evenings and weekends as needed.
• Ability to occasionally travel to attend meetings and events.

• Occasional bending, climbing, pushing, pulling, reaching overhead, squatting, and lifting or carrying up to 50lbs.
• Frequent concentrating, repetitive motion of upper extremities, sitting, standing, keyboarding and mousing, decision making, performing calculations.

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion – one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE