In this role you will develop and maintain staff nursing and physician call schedules; provide administrative support to nurse managers and nursing administration; and process nursing payroll, maintain call schedules, and assist in policy management.

Typical Schedule

Monday thru Friday, daytime hours

Qualifications

• High school diploma or equivalent, required.
• Administrative/Clerical Assistant Degree, preferred.
• Previous Clerical work in Healthcare or related field, preferred.

Responsibilities Include:

• Completes the staff schedules for nursing staff.
• Submits schedule to nurse leaders for review prior to posting for staff.
• Posts the schedule in each department and distributes call schedules to appropriate departments.
• Calls to fill openings in schedule and adjusts staffing as needed or requested by charge nurse.
• Reviews and approves vacation/PTO requests based upon OMC policy. Gives approved time off request back to employee within a timely fashion.
• Communicates regularly with the charge nurse and clinic manager about staffing changes or upcoming needs.
• Reviews timesheets and makes manual adjustments.
• Reviews and collaborates with dept. nursing manager to approve PTO/vacations.
• Answers incoming telephone calls and handles in an appropriate manner.
• Screens incoming telephone calls and identifies the purpose so the caller can be routed efficiently to the appropriate nurse manager.
• Takes accurate messages and assures it is received by the appropriate person in a timely manner.
• Schedules meetings, arranges location, posts meeting announcements and records minutes of nursing/clinic staff meetings.
• Provides administrative support for various programs.
• Assists with chart review as requested and data collection/entry.
• Types and posts memos, announcements and related communications.

Knowledge, Skills & Abilities

• Demonstrates strong organizational skills, ability to multitask, and meet multiple competing deadlines.
• Skilled at Microsoft Office applications.
• Excellent customer and communication skills.
• Displays an approachable team centered philosophy while working with others.