Job Overview

The main tasks of an executive assistant are handling office-management duties, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings, screening visitors, and many more similar duties.

About Company

KSDY50 provides local content, entertainment, and news for the communities of San Diego and Tijuana. We are the only minority owned television broadcaster in San Diego County. Our mission is to provide quality content to our multicultural communities through our affiliate networks and locally produced news segments.

Responsibilities and Duties

• Perform a wide range of administrative tasks such as managing correspondence, scheduling meetings internally and externally, and handling landline phone calls as well as company cell phone, and email correspondence on behalf of the station on a few occasions.
• Calendar management for COO’s appointments per her request, coordinate meetings and company events (holiday party, office outing, birthday gathering/card signature)
• Serve as a central point of contact for internal and external stakeholders, including staff, clients, and vendors.
• Support the planning and execution of various projects and initiatives within the tv station. Provide updates and ensure milestones are met.
• Handle sensitive and confidential information with utmost discretion. Ensure that all data and documents are securely stored and maintain confidentiality in accordance with the station’s policies.
• Maintain organized records and files, both in physical and electronic formats.
• Provide administrative support during meetings, including preparing agenda, calendaring/starting Zoom meetings, taking minutes, distributing meeting materials. Follow up on action items and deadlines.
• Office Management: Oversee general office operations, including inventory of office/kitchen/ bathroom procurement. Collaborate with facilities and IT departments to address any office related issues or requirements.

Qualifications

• Preferred to know Quickbooks
• Degree/Certification in Business, Communications, or related field.
• Basic understanding of technology such as Zoom, email, computer usage.
• Bilingual: English/ Spanish

Benefits

• Health insurance
• Paid time off

Job Type

• Full-Time/ Monday- Friday
• On-Site

Location: Eastlake, Chula Vista

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Schedule:

• Monday to Friday

Work Location: In person