Job Title:Executive Assistant

Reports to: Director of Operations

Location: LIC, NY and other Boroughs as needed

Position Summary:

Kommissary is a social enterprise on a mission to spread joy through food. We produce and deliver high volumes of meals spanning a diverse array of cuisines to every demographic in New York City.

We are a rapidly growing organization and seek an executive assistant who has worked for Executive Directors. The ideal candidate knows how to anticipate needs, can quickly pivot whenever there is a change in plans, and remain calm, cool and collected under pressure.

You’ll love this role if you’re incredibly organized, detail oriented and have a drive for “getting things done!” You have a “no job too small” mentality with an ability to effectively and professionally interface with Kommissary team members and clients.

We are a proud minority owned business that celebrates diversity, equity, and inclusion.

Responsibilities:

• Completes a broad variety of administrative tasks for the Director of Operations and other senior members of the team.
• Utilizes creative problem-solving skills to solve challenging requirements. Manages the calendar and inbound and outbound calls. Able to schedule and manage Zoom and other remote communications platforms.
• Maintains subject matter level expertise in the Company’s core applications. Understands and adheres to best practices.
• Provides superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting individuals, answering telephone calls, and acting on behalf of the Director of Operations on various requests.
• Acts as the gatekeeper prioritizing conflicting needs. Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion. Suggests new processes/procedures to expedite projects and day-to-day workflow.
• Works with the Director of Operations to plan, coordinate and ensure his schedule and tasks are followed and completed. Triages incoming requests and inquiries and, whenever possible, redirects them to other individuals or departments and ensures they are followed through to completion.
• As a representative of the Director of Operations, offers a collegial and collaborative work style to all interactions. Fosters open and frequent communication with team to ensure expeditious support. Provides a bridge for smooth communication between the department and other internal teams; demonstrating leadership to maintain credibility, trust and support.
• Works closely and effectively with the team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping those that need to know updated. Thinks strategically, and sees the “big picture,” in order to successfully prioritize competing demands and recognize impact of decisions on firm operations and client matters.
• Proactively completes critical communications with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Director's relationships throughout the Company. Actively works to be familiar with the Director’s internal and external relationships, and takes initiative in suggesting and drafting communications around special events and anniversaries, professional achievements and the like. Must communicate articulately, clearly and concisely and know what, when and how to communicate depending on audience, subject matter, sensitivity and timing.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Proficient with Google Suite, Microsoft Word, Excel and PowerPoint and can implement edits to documents in those programs.

Qualifications:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including partners, senior leadership, and internal/external clients.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor's degree required.
• Bilingual (English and Spanish).
• Five to seven years of experience supporting C-Level Executives.
• Experience and interest in operations.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
• Expert communication skills.
• Proactive approach to problem-solving and strong decision-making capability.

Physical Demands:

Generally, presents standard office environment. This position requires on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management. For this position, an on-site presence is required at any of our locations depending on the needs of the Director of Operations. Running errands off-site as needed.

Continually operates a computer, keyboard and mouse, and other office productivity machinery, such as a calculator, copy machine, printer, and mobile Smartphone device. Constantly positions self to comfortably maintain computer equipment. May occasionally be required to move about in an office setting or position office equipment weighing between 10-25 pounds. Vision abilities required by this job include close vision. Ability to operate a motor vehicle. The person in this position frequently communicates with other people. Must be able to exchange accurate information in these situations.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Other Duties:

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Compensation:

$22.00-$28.00/per hour

Benefits:

Health Insurance

Paid Time Off

Equal Employment Opportunity: Kommissary does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Kommissary is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact us at HR@kommissary.com.

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday
• On call
• Weekends as needed

People with a criminal record are encouraged to apply

Ability to Relocate:

• Long Island City, NY: Relocate before starting work (Required)

Work Location: In person