Administrative Assistant Arlington, Virginia

Background:

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for Administrative Assistant position for an administrative and training program support contract at the Foreign Service Institute.

Position Summary:

This position will provide administrative and secretarial support to executive staff with office management responsibilities to include filing, scheduling appointments, making travel arrangements, personnel records, and payroll. The administrative assistant will provide support for budget and procurement functions for an assigned division or portfolio, utilizing agency logistics systems as needed. The location of work is in Arlington, Virginia at the Foreign Service Institute (FSI).

Requirements:

• Experience Minimum: Two (2) years of experience in a related field.
• Education Minimum: High-School Diploma
• U.S. Citizenship and fluency in English language.
• Effective oral and written communication skills.
• Ability to follow technical direction as delivered by the CO, COR, ACOR, or GTM.
• Ability to interact effectively in a multicultural setting.
• Superior organization skills with a high level of attention to detail.
• Excellent customer service skills.
• The ability to work effectively and on a team with colleagues in various employment categories such as civil and foreign service government employees and other contract employees.
• The ability to effectively utilize Microsoft Office business applications software sufficient to meet the needs of their specific position (e.g. Microsoft Outlook, Excel, Teams, PowerPoint, SharePoint.

Preferred Requirements:

• Secondary education, such as associates or bachelors degrees.
• Work experience in an educational or training institute.

Working Duties (including, but not limited to):

• Composes non-standard correspondence on administrative, procedural and policy matters for GTMs approval; Processes routine and non-routine training requests for individuals and groups following and interpreting SOPs and established policies.
• Maintains records and files in accordance to established timelines, policies and procedures; Performs complex data entry using a variety of proprietary and non-propriety applications (e.g., Student Information System, MS Office Suite, etc.).
• Anticipates and prepares materials as needed for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs GTM on matters to be considered.
• Reads and interprets publications, procedures, regulations, and directives; acts on, or escalates matters of importance; makes recommendations for process improvements and updates; Reviews, drafts, and edits technical and non-technical documents, reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
• The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

Application Notes:

• Please provide a resume to include the duties and responsibilities performed for each previously held position.
• Please provide three (3) professional references on your resume.
• Applicant must currently be authorized to work in the United States on a full-time basis and possess US Citizenship.

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.

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