SUMMARY

Provides administrative support in a variety of processes; maintaining a wide variety of records (stored both manually and electronically); verifying reports for accuracy and completeness. Responsible for all aspects of office support including maintaining calendars, answering phones, handling mail, filing, maintaining equipment, ordering supplies, greeting, and assisting visitors and other office duties.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Review, monitor, track and support the execution of personnel actions in Marine Online (MOL), the Defense Civilian Personnel Data System and other media formats/applications.
• Prepare, edit and route awards actions utilizing the Improved Awards Processing System or other means of submission.
• Assist in processing, distribution and monitoring of tasks for completion within the Marine Corps Action Tracking System or other US Marine Corp I Navy enterprise application.
• Assist in processing personnel for joins and departures to include security actions for verifying eligibility and processing for access with higher headquarters.
• Assist in maintaining the JPAS PSM net and identifying members by review for submission of periodic investigations.
• Compose, review, edit, route and track official written products using local or USMC/Navy enterprise formats and applications.
• Assist in travel planning and auditing, to include group lodging, coordinating with outside agencies for foreign travel requirements and country clearances, military travel registration systems as necessary, coordination and processing of travel authorizations to include use of the Defense Travel System and ensuring travel is in compliance with current travel regulations and processes.
• Audit travel to ensure each trip is in compliance with current travel regulations and processes.
• Coordinate with the appropriate command personnel for supplies.
• Compile information relevant to a command chronology and prepare for publication as approved.
• Maintain key documents archive using the enterprise Department of the Navy Tasks, Records, and Consolidated Knowledge Enterprise Repository (DoN TRACKER).
• Assist in developing and tracking execution of staff/division budgets and assist in the creation of funding requests or coordinating cross organizational travel funding.
• Provide general technical, information and data management to include design and maintenance of SharePoint collaborative sites and information repositories.
• Provide calendar management, initiating and monitoring schedule/meeting requests and prioritizing these requests.
• Participate in meetings and take minutes, capture all action items, and forward the minutes to the appropriate person for distribution.
• Assist in the preparation, publication and distribution of briefing materials associated with the execution of meetings/ events.
• Facilitate Integrated Product Teams (IPTs), special advisory boards, on-site and off-site working groups meetings.
• Maintain regular and punctual attendance.
• Perform other duties as required.

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS

• Civilian Education: Bachelor's degree preferred in Administration.
• Military Education: Commensurate to experience.
• Must possess working knowledge of the Marine Corps, its missions and structure.
• Demonstrated subject matter expertise with administration, scheduling and planning.
• Must obtain and maintain a valid SECRET security clearance. (U.S. Citizenship Required)

DESIRED QUALIFICATIONS & SKILLS

• Must obtain and maintain a valid secret security clearance.
• Must have an intermediate knowledge of the Microsoft office suite.
• Excellent oral and written communications skills.
• Must be able to work independently with little or no supervision, be exceedingly well organized, flexible.
• Strong organizational skills and detail oriented.
• Ability to multi-task.
• Demonstrated ability to perform diverse duties under operating and deadline constraints.
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality.

REQUIRED TRAINING

Completion of the Defense Acquisition University (DAU) Fundamentals of Acquisition Managements (ACQ 101 or an equivalent course) is mandatory.

TRAVEL

None.

DRIVING REQUIREMENTS

None.

PHYSICAL DEMANDS

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to adjust focus; occasional walking or standing, occasional lifting of up to 30 lbs. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

WORK ENVIRONMENT

Work is performed primarily in an office setting and occasionally in a trade show environment. May be exposed to sharp objects, some heat, loud noise, chemicals and vibration. Use of personal protective equipment is mandatory. Employee will be exposed to a wide variety of people in differing functions, personalities and abilities.

Travel to other government facilities or other contractor facilities may be required within the local vicinity. Possession of a valid driver’s license is required. The exact dates and duration of travel will vary dependent upon location and requirements of individual experiments or events to include planning, attendance at meetings, conferences or wargames.

WORK SCHEDULE

40 hours per week. May be required to work overtime hours as needed to complete assignment or project. May require flexible work schedule.

Compliance 

To be considered for this position, all applicants must apply on the company website, https://katmaicorp.com/life-at-katmai/
We are a VEVRAA Federal Contractor
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal_opportunity
Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders, Spouses and of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).
Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.