WORK SCHEDULE

40 hours per week. May be required to work overtime hours as needed to complete assignment or project. May require flexible work schedule.

SUMMARY

Provides administrative support in a variety of processes; maintaining a wide variety of records (stored both manually and electronically); verifying reports for accuracy and completeness. Responsible for all aspects of office support including maintaining calendars, answering phones, handling mail, filing, maintaining equipment, ordering supplies, greeting and assisting visitors and other office duties as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Compose, review, edit, route and track official written products using local or USMC/Navy enterprise formats and applications.
• Coordinate with the appropriate command personnel for supplies.
• Compile information relevant to a command chronology and prepare for publication as approved.
• Assist in developing and tracking execution of staff/division budgets and assist in the creation of funding requests or coordinating cross organizational travel funding.
• Provide calendar management, initiating and monitoring schedule/meeting requests and prioritizing these requests.
• Participate in meetings and take minutes, capture all action items and forward the minutes to the appropriate person for distribution.
• Assist in the preparation, publication and distribution of briefing materials associated with the execution of meetings/ events.
• Provide administration support, such as prepare and track telephone work requests; manage scheduling and enable video teleconferencing; and process MCWL/FD IT Procurements and IT waiver packages.
• Support the Account Creation Process for access to IT Systems.
• Support MCWL/FD IT Budget and Procurement planning and reporting.
• Support MCWL/FD's shipping, receiving, identifying, documenting and tracking of IT procurement requests.
• Provide experimental project & event support as necessary.
• Support the documentation requirements of the lab's IT efforts.
• Support Knowledge Management (KM) programs.
• Maintain regular and punctual attendance.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Civilian Education: Bachelor's degree preferred in Administration.
• Military Education: Commensurate to experience.
• Must possess working knowledge of the Marine Corps, its missions and structure.
• Demonstrated subject matter expertise with administration, scheduling and planning.
• Must obtain and maintain a valid secret security clearance.

SPECIAL SKILLS

• Must have an intermediate knowledge of the Microsoft office suite.
• Excellent oral and written communications skills.
• Must be able to work independently with little or no supervision, be exceedingly well organized, flexible.
• Strong organizational skills and detail oriented.
• Ability to multi-task.
• Demonstrated ability to perform diverse duties under operating and deadline constraints.
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality.

REQUIRED TRAINING

Completion of the Defense Acquisition University (DAU) Fundamentals of Acquisition Managements (ACQ 101 or an equivalent course) is mandatory.

SUPERVISORY RESPONSIBILITIES

None.

TRAVEL

None.

DRIVING REQUIREMENTS

None.

PHYSICAL DEMANDS

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to adjust focus; occasional walking or standing, occasional lifting of up to 30 lbs. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

WORK ENVIRONMENT

Work is performed primarily in an office setting and occasionally in a trade show environment. May be exposed to sharp objects, some heat, loud noise, chemicals and vibration. Use of personal protective equipment is mandatory. Employee will be exposed to a wide variety of people in differing functions, personalities and abilities.

Travel to other government facilities or other contractor facilities may be required within the local vicinity. Possession of a valid driver’s license is required. The exact dates and duration of travel will vary dependent upon location and requirements of individual experiments or events to include planning, attendance at meetings, conferences or wargames.

PREFERENCE STATEMENT

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders, and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).