SUMMARY:

Provide labor, materials, equipment, supplies and professional assistance to the Human Resources Office (HRO) in support of a broad range of activities essential to ensuring the smooth and effective flow of activities performed by the Human Resources Office, Client Services Office (CSO).

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Handle an array of administrative duties to include triage of incoming calls, responding to emails in a timely and professional manner, escorting customers through the building, preparing travel arrangements, maintaining files and preparing reports, enter training orders, and preparing meeting minutes.
• Promptly and courteously answer phone and e-mail inquiries and disseminates information to appropriate HRO staff via written and/or verbally.
• Provide direct administrative support by preparing email correspondence, agendas, presentations, and materials for reproduction and distribution.
• Promptly and courteously answers phone and e-mail inquiries and disseminate information to appropriate HRO staff via written and/or verbally.
• Greet and escort guests in a professional, friendly, hospitable manner.
• Type memos, correspondence, reports, and other documents.
• Perform a wide variety of clerical duties in support of the overall HRO mission.
• Utilize knowledge of applicable business operations, leaders, policies and procedures to coordinate daily priorities.
• Maintain confidential filing system.
• Prepare reports, presentations, charts, and graphs.
• Maintain appointment and meeting calendars.
• Prepare and distribute agenda and minutes for meetings.
• Prepare training orders in the CDC Vendor Supplied Training System (VSTS).
• Provide relevant information to employees related to training courses.
• Access and prepare award submissions (Cash, Time Off and Performance Awards, Length of Service and Retirement Awards) using the electronic human resources database.
• Prepare office travel through proper HRO channels and submission to the electronic travel order processing system (i.e. GovTrip).
• Maintain regular and punctual attendance.
• Perform other related duties may as assigned.

SUPERVISORY RESPONSIBILITIES:

None.

MINIMUM QUALIFICATIONS:

• One (1) to two (2) years of clerical and customer service experience preferred.
• Proficient in Microsoft Suite products (i.e. MS Excel, PowerPoint, Word, Outlook).
• Must be able to obtain and maintain a Homeland Security Presidential Directive (HSPD)-12.
• Must obtain and maintain any necessary security access and/or background checks.

DESIRED QUALIFICATIONS & SKILLS:

• Maintain high level of confidentiality in the performance of tasks to be delivered.
• Ability to prioritize multiple tasks successfully.
• Excellent written communication skills to perform accurate documentation, both written and electronic, of all activity in accordance with requirements.
• Ability to work in a diverse, flexible, deadline-driven, government environment.
• Strong organizational skills and detail oriented.
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality.

TRAVEL

None.

DRIVING REQUIREMENTS

None.

PHYSICAL DEMANDS:

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing and seeing up close, at a distance, along the periphery, with depth perception and the ability to adjust focus; occasional walking or standing, occasional lifting of up to 30 lbs. It is Katmai’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

WORK ENVIRONMENT:

Work is performed primarily in an office setting. Employee will be exposed to a wide variety of clients in differing functions, personalities, and abilities.

WORK SCHEDULE:

40 hours per week. May be required to work additional hours as needed to complete an assignment or project.

Compliance:

To be considered for this position, all applicants must apply on the company website, https://katmaicorp.com/life-at-katmai/
We are a VEVRAA Federal Contractor

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin, disability status, protected veteran status, or any other characteristic protected by law. https://katmaicorp.com/life-at-katmai/#equal_opportunity

Preference will be given to Ouzinkie Shareholders, Descendants of Shareholders and Spouses of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i).

Executive Order 11246, as amended, protects applicants and employees from discrimination based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees.