Established private art advisory and collection management firm seeks an Art Administrator to support everyday administrative responsibilities.

Full Time, In Office, Monday - Friday, 10:00am-6:00pm

Salary commensurate with experience

Health Benefits after requisite period of employment

Responsibilities

• Logistics of acquisitions and sales including but not limited to tracking shipments, tracking invoices and payments, direct coordination with bookkeeper
• Sourcing crating and transportation quotes/estimates
• Coordinate and communicate with art galleries, storage facilities, logistics companies, conservators, framers and photographers.
• Collection management - updating purchases and sales inventory
• Ensure the organization's database information is accurate, up-to-date and organized. Basic research skills to capture and document data about artists and designers
• Manage schedules, meetings and appointments
• Coordinate travel arrangements - book flights and accommodations
• General administrative support
• Coordination, documentation and onsite assistance with the installation and deinstallation of valuable collectibles.
• Administration of client storage account

Qualifications/Skills

• High Level of Discretion
• Proven office management, administrative, or assistant experience
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Strong organizational and planning skills
• Proficient in Microsoft Office
• Knowledge of data and administrative management practices and procedures
• Ability to post and use websites
• Ability to work independently
• Positive and supportive attitude

Preferred Skills

• Proficiency in Photoshop
• Proficiency in Autocad

How to Apply

No phone calls please.

Please send a single PDF document to allison@karynlovegrove.com that includes

• cover letter stating your interest and experience
• resume
• 2 professional references

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday

Work Location: In person