**$500 sign on bonus ($250 at the completion of first week of training and $250 after successful completion of first 90 days) **

 Position: Administrative Assistant

Location: Springfield, MA

Hours: 35 Hours per week

Schedule: Monday-Friday; 8:00am-4:00pm with flexibility for start and end times

Summary: 

• The Administrative Assistant contributes to Viability’s mission, vision, strategy, and goals by providing efficient and effective administrative support for our programs, workplace, and leadership. Responsibilities include maintaining the front desk, as well as the agencies general phone line and assisting callers with their needs, ordering of company supplies, maintenance of various spreadsheets for contract renewals and amendments, and performs all other administrative duties as needed. 

Qualifications: 

• High School Diploma and 1-2 years of experience required; or Associates degree with 1 year of experience preferred.

Requirements: 

• Demonstrated proficiency in use of Microsoft Word, Excel, email, and internet.
• Organizational skills, creative abilities, and excellent written and oral communication are a must.
• Exercises sound judgment in problem solving, prioritization and multitasking. 
• Ability to set the tone of welcome and inclusion through the development of strong relationships with all key stakeholders (members, member families, peers, subordinates, superiors, funding sources, employers, communities, etc.)
• Review and sign for deliveries and provide notification to the appropriate parties
• Facilitate distribution of notices to staff, members, and subordinates 
• Manage the ordering, inventory, and purchasing account for all office supplies. 
• Must assist with the setup and breakdown of corporate and special events
• Must provide additional assistance to the CEO in the absence of the Executive Administrative Assistant
• Valid driver’s license 
• Must be able to travel within the region to access residential settings, employers, and community organizations.

“Viability values our employees and the talents that they bring with them every day. Last year 33 staff members were promoted within the agency to roles that supported their professional growth.”

EXCELLENT BENEFITS including Competitive Pay, Excellent Insurance, Employer Matching Retirement Work/Life Balance

• Competitive Pay with Promotional Opportunities
• Strong focus on work/life balance
• 11 Paid Holidays Per Year
• Medical, Dental, & Vision Insurance
• Health Savings Account
• Health Care and Dependent Care Reimbursement Accounts
• 403(b) Retirement plan with employer match of 100% (up to 4% of employee contribution)
• Company-paid disability insurance, life insurance, and AD&D insurance
• Generous Paid Time Off & Sick Time
• Tuition Scholarship Program
• Professional and personal growth opportunities
• Employee Assistance Program for employees and loved ones
• Preferred ratings for home, renters’, pet, and auto insurance
• Fitness and Weight Loss program support 

Who We Are

Our team of 480 dedicated employees share the desire to do meaningful work and make a difference in the lives of individuals with disabilities in Massachusetts, Connecticut, New York, Rhode Island, and Oklahoma.

Our Mission

Our mission is to build a world in which individuals with disabilities and other disadvantages realize acceptance, inclusion, and access.

 Our Vision

Be a community of program participants and staff making inclusion and access of individuals with disabilities or disadvantages a way for people, businesses, and communities to succeed together.

To apply, please see the Careers section of our website at VIABILITY.org. If accommodations are needed for the application process, please call or text us at (413) 461-9486, and we will be happy to assist.