Johnson & Johnson Family of Companies

Title: Administrative Assistant

Location: Titusville, NJ (Hybrid-Mon.-Wed. Onsite/Thurs. & Fri. Remote)

Duration: 5 months

Benefits on offer for this contract position: Health Insurance, Life insurance, 401K and Voluntary Benefits

Please note that this is a contract role providing services to the Johnson & Johnson Family of Companies through external staffing partners of Kelly OCG. If you are selected for this role, you will be employed by a contract staffing supplier and will not be a member of the Johnson & Johnson Family of Companies.

Summary:

The Administrative Assistant will be a member of the US Medical Affairs, NS organization providing comprehensive administrative support to Neuroscience US Medical Affairs field and in-house team(s). Activities will include scheduling and prioritizing internal/external meetings, travel arrangements, expense reports, limited document management, collaboration across the franchise and will include provide occasional administrative back-up support for the Neuroscience Vice President of US Medical Affairs. Critical capabilities include flexibility, approachability, advanced organizational skills, and proactivity.

Responsibilities:

• Manage complex calendars, arrange large meetings (all logistical details, technology, etc.), training needs (from assigning to scheduling for larger scale initiatives) and assist with conference schedule management.
• Partnering with Neuroscience Division Admin Staff
• Coordinate On-boarding/Off-boarding in systems for J&J and contract personnel. Including New Hire Interview logistical support.
• Organize travel arrangements through Concur and prepare expense reports.
• Maintains discretion and confidentiality at all times.

Qualifications:

• A minimum of a high school diploma is required.
• A minimum 4 years of administrative experience is required.
• Expert skills in Outlook, PowerPoint, Excel and Word are required.
• Proficiency with productivity tools and portal technology (JNJ E-Marketplace, Concur, SharePoint, and OneDrive) is a plus.
• Excellent verbal and written communication skills, with exceptional interpersonal skills are required.
• Meticulous orientation to detail and must possess strong communication and organizational skills.
• Sense of urgency required while demonstrating a high degree of professionalism is required.
• Demonstrated experience interacting with senior level management and maintaining a high level of confidentiality is required.
• Ability to successfully prioritize and provide accurate follow up on all issues and correspondence is required.
• Self-starter with a strong sense of ownership and involvement.
• The ability to manage complexity, work with minimal supervision, and adapt in a fast-paced environment.
• Ability demonstrate that you can partner effectively with the team that you support as well as work collaboratively among our administrative assistant team.
• Experience supporting Vice President or Sr. Director level is preferred.