Schedule: Monday – Friday with rotating Saturdays

Who We Are: JL FAMILY SERVICES LTD lives by values that guide who we are as a team and how we
present to our communities. Creating strong relationships, investing in quality, and promoting inclusion
is not only who we are but who we hire to ensure our staff will bring these values to life! Building strong,
meaningful relationships is a basic need for all of us. We value building relationships within our
community and helping our clients do the same. We’re committed to providing the best atmosphere for
our clients and our team. Our commitment is seen in our beautiful workspace for our employees and
comforting space for our clients and in offering the extra touches which include wrap-around services
for our clients.

Summary of Position: JL FAMILY SERVICES LTD is seeking an Administrative Coordinator.

Job Description: 

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and
  preparing communications on the executive’s behalf.
• Managing the executive’s calendar, including making appointments and prioritizing the most
  sensitive matters.
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, and clerical functions are properly monitored.
• Responsible for developing standards and promoting activities that enhance operational procedures.
• Allocate available resources to enable successful task performance.
• Answer phone calls and electronic communications from clients and community partners directing them to the relevant staff as needed.
• Maintain office supplies and stationary ordering upon need; run errands relating to the business.
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications.
• Participate actively in the planning and execution of company events.
• Additional duties and responsibilities as assigned by management.

Qualifications: 

• High school diploma or equivalent required.
• Knowledge of office management systems and procedures.
• Demonstrated excellent verbal and written communication skills.
• Detail orientated and organized self-starter with the ability to prioritize.
• Time management, analytical, and problem-solving skills are required in order to service clients, leaders, and clinical staff alike.
• Must be able to work a flexible work schedule including evenings.
• Must be able to work with diverse populations.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to use a phone, read, write,
speak, and listen; utilize a computer for creating data, typing, sending, and receiving electronic
communications. This position requires sitting for long periods of time, constant walking, and the use of
hands and feet, reach with hands and arms may be required to lift up to 15 pounds with or without
assistance.

Additional Information:

We are an equal-opportunity employer. All applicants will be considered for employment without
attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or
disability status.