Job Summary : The Marketing & Administrative Coordinator is responsible for supporting the tgin® team across various areas of business.

This role is an in-person position, inChicago, IL. with a flexible work schedule. The ideal candidate has the ability to collaborate with several team members, at times work independently, has a passion for beauty, is extremely organized and meticulous in their work.

Responsibilities

Marketing :

• Manage daily administrative tasks to ensure the tgin® Marketing department runs smoothly.
• Provide support in developing and implementing marketing research and competitive analysis.
• Support processing of invoices and AP coding of receipts, keeping up with a detailed tracker of all processed and paid invoices for reference.
• Verify payment confirmations for influencers and other external brand partners.
• Track and prepare regular reports and presentations that share performance metrics with internal stakeholders.

Events & Meetings :

• Assist with and support projects related to planning, including tgin® company meetings, in-office conferences, and overall brand company events.
• Manage the recruitment of event staff as needed for event. Includes the drafting of documentation, coordination of interviews with tgin® team members, payroll details, and post event surveys.
• Book travel and accommodation for any external parties needed to attend brand events or meetings.
• Dedicated support for the tgin® Foundation; related tasks consist of program creation, services, partnership outreach.

Customer Service :

Respond to customer service inquiries received from website costumers.

Reply to Instagram and Facebook direct messages that are related to product concerns, orders, and urgent requests.

Office Maintenance :

Order office supplies, maintain a stock of all coordinating office access, and communicating building needs.

Maintain cleanliness, order, and appearance of tgin® offices including common areas, kitchens, and meeting rooms.

Coordination of technology (Audio / Visual), food and beverage, and other items as requested for meetings held within the office.

Serve as the appointed office contact, providing a welcome environment for to all guests and visitors.

Qualifications

Required Skills / Abilities :

Proficiency in Microsoft Office programs (Excel, Word, PowerPoint). Ability to create high impact presentations. Proficiency in Adobe Creative Suite and Asana a plus.

Ability to work with a variety of people in various disciplines

Superior organizational skills and ability to work in a fast-paced environment

Understanding of current fashion and beauty trends

Excellent people skills

Motivated, self-starter

Education and Experience :

Bachelor's degree in marketing, business or related field is preferred.

Physical Requirements :

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Our office is located in Chicago, ½ block north of the United Center just west of Fulton Market.

Last updated : 2024-05-21